Minutes
Public Building Committee - Minutes - May 4, 2026
May 4, 2026
A public record published by the Town of Simsbury (simsbury-ct.gov). mySimsbury indexes it and makes it readable; it is not the official copy. View the original file.
1 PUBLIC BUILDING COMMITTEE TOWN OF SIMSBURY Unofficial Minutes May 4, 2026 A quorum was not established; therefore, no official business was conducted. Acting Chairman Michael Egan convened the meeting at 7:02 p.m. for discussion purposes only. The meeting was held in person in the Board of Education Conference Room at Simsbury Town Hall and via Zoom. PRESENT ☐ Mr. Ryan Burns ☐ Mr. William Clegg ☐ Mr. Richard Derr ☒ Mr. Lucian Dragulski ☒ Mr. Michael Egan ☐ Ms. Dagny Griswold ☒ Mr. David Moore ☒ Mr. John Salvatore ☐ Ms. Marcianne Timm GUESTS Simsbury Engineering Department: Thomas J. Roy, PE, Director of Public Works, Town Engineer; Adam Kessler, Deputy Town Engineer Simsbury Public Schools: Jason Casey, Director of Infrastructure & Technology (via Zoom) Jacunski Humes Architects: Brian Humes, AIA, LEED AP and Founding Partner (via Zoom) Minutes Recorder: Jessica Campbell, PBC Clerk and Administrative Secretary with the Simsbury Water Pollution Control Authority (WPCA) 1. PUBLIC AUDIENCE There were no public audience members or comments. 2 2. MINUTES OF THE APRIL 13, 2026, REGULAR MEETING No official business was conducted. The Committee and acting Chair Egan reviewed meeting minutes for April 13, 2026. Formal approval will be placed on the agenda for the next meeting when a quorum is present. 3. TOOTIN' HILLS PARTIAL ROOF REPLACEMENT The committee reviewed an interim summary from H.B. Fishman on the Tootin’ Hills Roofing Project. Preliminary findings indicate that several Kalwall assemblies are beyond their service life and in fair to poor condition. Issues were identified with a failing liquid-applied membrane affecting drainage, while areas without the membrane performed as intended. Potential solutions, including modifying the EPDM roofing or covering the Kalwalls, were discussed but remain preliminary and subject to further evaluation and Board of Education input. The full report will be shared with the architect and contractor for review once received. Additionally, the committee agreed to keep the final payment (retainage) for Imperial on hold pending further discussion, despite the acting chairman’s authority to approve invoices without a quorum. The committee discussed the request for release of retainage payment, noting that an explanation will be required for continuing to withhold it. The consensus was that payment should remain on hold due to a potential deficiency under investigation by an independent consultant, and because the building has not yet been formally accepted. Members emphasized that retainage is typically released only upon acceptance and satisfaction with the completed work. Mr. Humes clarified that the roofing warranty is already in effect, having been issued by the manufacturer after confirming proper installation, and is not impacted by the Kalwall concerns. It was further noted that this was the first meeting at which the final payment application had been presented. Due to the lack of a quorum, no formal action was taken. The committee acknowledged receipt of the preliminary report and will await the final report before making further decisions. Mr. Casey and Mr. Humes left the meeting at 7:11 p.m. 4. SIMSBURY MEADOWS PERFORMING ARTS CENTER – BAND SHELL EXPANSION Mr. Kessler provided a progress update on site work and construction. Installation of the fire service line is approximately halfway complete and progressing well, with completion and testing anticipated soon. Interior work continues, including drywall and overhead electrical, with the project’s critical path still centered on the fire alarm system, specifically the timely delivery and installation of the panel. The current schedule targets completion around June 22nd, though efforts will be made to accelerate this to support an earlier certificate of occupancy process in early June, with a goal of full occupancy by June 30 ahead of July 4th events. Mr. Roy and Mr. Kessler explained there are concerns regarding the ability to use the stage for high school graduation due to fire marshal restrictions while life safety systems are incomplete. Contingency plans include holding events outside the restricted area with a temporary stage, though accessibility and logistics remain concerns. Mr. Roy and Mr. Kessler emphasized continued coordination with the 3 contractor and stakeholders to explore accelerating work, including potential overtime, and to develop backup plans. It was also noted that the project completion date had been formally extended to June 30th, with some punch list items allowed into July. No action was taken, but the committee will continue to push for schedule improvements and clarity on inspection timing. Mr. Kessler reviewed a proposed change order from the camera vendor for a not-to-exceed amount of $42,200.00. The scope includes installation of additional perimeter cameras and a new server to replace the existing 13-year-old system, which is considered unreliable and insufficient for expanded capacity. Two server options were discussed, with the committee favoring the higher-capacity 24TB option due to minimal cost difference and greater storage. Due to anticipated price increases, there was urgency to proceed. While no formal vote could be taken without a quorum, members expressed consensus to authorize moving forward, pending chairman approval or follow-up ratification. The committee, acting under the chairman’s authority, approved several pay applications and invoices, including Application #6 (dated April 30, 2026) in the certified amount of $494,516.34; an invoice from Colliers Engineering & Design (Invoice #23193, dated April 30, 2026) in the amount of $4,000.00; and three invoices from Tri-State Materials Testing Lab (#TSMT17485 for $1,076.30, #TSMT17537 for $886.48, and #TSMT17553 for $3,264.84). The project was reported to be approximately 76% complete and continuing to progress steadily, with consistent on-site activity and extended work hours observed. 5. ADJOURNMENT Finally, members discussed adding a review of bylaws and quorum procedures to a future agenda and noted ongoing efforts to address committee vacancies. Mr. Egan adjourned the meeting at 7:35 p.m.