Agenda

Board of Selectmen - Agenda - Mar 23, 2026

Mar 23, 2026

A public record published by the Town of Simsbury (simsbury-ct.gov). mySimsbury indexes it and makes it readable; it is not the official copy. View the original file.

Town of Simsbury933 HOPMEADOW STREET SIMSBURY, CONNECTICUT 06070
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BOARD OF SELECTMEN
Regular Meeting Agenda – March 23, 2026 – 6:00 P.M.
Main Meeting Room, Simsbury Town Hall
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC AUDIENCE
 Email townmanager@simsbury-ct.gov by noon on Monday, March 23, 2026 to register to
address the Board of Selectmen live through Zoom
 Written comments can be emailed to townmanager@simsbury-ct.gov, not read into the
record, but forwarded to all Selectmen via email
PRESENTATION
Proclamation Recognizing April as Autism Awareness Month
Sustainability Committee Presentation on New England Smart Energy
CONSENT AGENDA
FIRST SELECTMAN’S REPORT
TOWN MANAGER’S REPORT
LIAISON AND SUBCOMMITTEE REPORTS
SELECTMEN ACTION
a) Authorize the Town Manager to Execute Tax Refund Overpayments
b) Authorize the Town Manager to Submit Fiscal Year 2027 Congressionally Directed Spending
Requests
c) Authorize the Town Manager to Execute a Master Town Agreement with New England Smart
Energy Group, LLC
d) Discussion and Potential Action on Proposed Amendments to the DEI Council Statement of
Purpose and Procedure
APPROVAL OF MINUTES
a) February 28, 2026 Special Meeting
b) March 2, 2026 Special Meeting
c) March 9, 2026 Regular Meeting11
Town of Simsbury Board of Selectmen
Regular Meeting Agenda
March 23, 2026 Page 2
COMMUNICATIONS
a) Memorandum by Town Clerk Trish Munroe re: Notice of Closure of the Town Clerk’s
Department on Thursday, April 16, 2026, dated March 23, 2026
b) Memorandum by Town Manager Marc Nelson re: Administrative Approval of Public
Gathering Permits, dated March 23, 2026
c) Memorandum by Interim IT Director Brett Marchand re: Launch of New Website, dated
March 20, 2026
ADJOURN22
Town of Simsbury933 HOPMEADOW STREET SIMSBURY, CONNECTICUT 06070
BOARD OF SELECTMEN MEETING
AGENDA SUBMISSION FORM
1. Title of Submission: Authorize the Town Manager to Execute Tax Refund
Overpayments
2. Date of Board Meeting: March 23, 2026
3. Individual or Entity Making the Submission:
Marc Nelson, Town Manager; Sherry Clemens, Tax Collector
4. Action Requested of the Board of Selectmen:
If the Selectmen support approving the tax refunds as presented, the following motion is
in order:
Move, effective March 23, 2026, to approve the presented tax refunds in the amount of
$7,659.50 and authorize Town Manager, Marc Nelson, to execute the tax refunds.
5. Summary of Submission:
Tax refunds need to be issued from time to time for motor vehicles, real property, and
personal property. Some of the most common reasons tax refunds need to be issued for
motor vehicles include: sale of the vehicle; the vehicle is destroyed; the vehicle is donated;
the owner has moved out of state; or, the owner has successfully appealed the taxes.
Real estate refunds are typically due to the fact that during the sale or refinancing of a
property, both a bank and an attorney’s office have paid taxes owed, resulting in an
overpayment to the Town. Overpayments of personal property taxes are rare; often
overpayments of personal property are due to a person or entity forgetting that they paid
in full in July, then also sending the January installment.
In a legal opinion from the Town Attorney dated May 22, 2001, he stated that CGS §12-
129 “requires that all applications for tax refunds be referred to the Board (of Selectmen)
for their consideration and action.” Once approved by the Board of Selectmen, the Town
Manager will sign off on tax refund applications. As a reminder, the Tax Collector’s Office
is responsible for collecting revenue for the Fire District pursuant to Special Act #264 of
the Legislature in 1945. However, tax refunds for the Fire District are not under the
jurisdiction of nor approved by the Board of Selectmen and are therefore not included in
the requested tax refunds presented.
6. Fiscal Impact:
The aggregate amount of all tax refunds as presented is $7,659.50. The attachment
dated March 23rd has a detailed listing of all requested tax refunds.
7. Description of Documents Included with Submission:
a) Requested Tax Refunds, dated March 23, 202633
BOS Refunds 3/23/26 BILL NUMBER TAX FIRE INTEREST TOTAL
LEASING
HONDA LEASE TRUST 2023-03-0058610 224.99$ 7.30$ -$ 232.29$
HONDA LEASE TRUST 2024-03-0058637 750.08$ -$ -$ 750.08$
TOYOTA LEASE TRUST 2024-03-0069451 420.87$ -$ -$ 420.87$
TOYOTA LEASE TRUST 2024-03-0069467 443.56$ -$ -$ 443.56$ LEASING TOTAL
1846.8
MOTOR VEHICLE
HUGHES PATRICK 2024-03-0058943 107.77$ -$ -$ 107.77$
KRYZIVAT THOMAS & LAURIE 2024-03-0060599 292.31$ -$ -$ 292.31$ MOTOR VEHICLE TOTAL
MCDONNELL CONOR 2024-03-0062566 313.04$ -$ -$ 313.04$ 713.12$
PERSONAL PROPERTY
DAC DWCO DSO LLC (APICELLA TESTA & COMPANY PC 2024-02-0040297 400.87$ -$ -$ 400.87$
400.87$
REAL ESTATE
MACDONALD THOMAS & HANMER PATRICIA 2024-01-0004896 4,706.01$ -$ -$ 4,706.01$
*34 TOOTIN HILL ROAD - DOUBLE PAID
REAL ESTATE TOTAL
TAX FIRE INTEREST GRAND 4,706.01$
GRAND TOTALS 7,659.50$ 7.30$ -$ 7,666.80$44
Town of Simsbury933 HOPMEADOW STREET SIMSBURY, CONNECTICUT 06070
BOARD OF SELECTMEN MEETING
AGENDA SUBMISSION FORM
1. Title of Submission: Authorize the Town Manager to Submit Fiscal Year
2027 Congressionally Directed Spending Requests
2. Date of Board Meeting: March 23, 2026
3. Individual or Entity Making the Submission:
Marc Nelson, Town Manager; Thomas J. Roy, P.E., Director of Public Works;
Tom Tyburski, Director of Culture, Parks & Recreation; Wendy Mackstutis, First Selectman
4. Action Requested of the Board of Selectmen:
If the Selectmen support submitting applications to the Offices of U.S. Senators
Blumenthal and Murphy for a FY27 Congressionally Directed Spending Request, the
following motion is in order:
Move, effective March 23, 2026, to authorize Town Manager Marc Nelson to submit
Congressionally Direct Spending Requests to the Offices of U.S. Senators Blumenthal
and Murphy for the Water Pollution Control Facility Flood Protection Dike Improvement,
Eno Memorial Hall Upgrades, and the Memorial Park Bath House and Splash Pad
Redevelopment.
Should the appropriations request(s) be awarded, the following motions are in order:
Further move, to accept the award and authorize Town Manager Marc Nelson to execute
all documents related to the award.
Finally move, to appropriate the award’s funds and recommend said appropriation to the
Board of Finance.
5. Summary of Submission:
U.S. Senators Blumenthal and Murphy are accepting applications for Connecticut-based
projects eligible for Congressionally Directed Spending (CDS) for Fiscal Year 2027. The
Senators review submitted projects and determine which to forward to the Senate
Appropriations Committee for consideration. CDS provides a specific, one-time funding
amount to eligible non-profit or governmental entities for projects that meet the objectives
of an existing federal program. For-profit entities are not eligible.
Submission 1: Flood Protection Dike — Wastewater Pollution Control Facility
Estimated Cost: $6,500,00055
Proposed Program: U.S. EPA — State and Tribal Assistance Grants (STAG)
New FEMA flood maps require the dike surrounding the Wastewater Pollution Control
Facility to be raised by approximately three feet to meet FEMA requirements for a 100-
year flood event. Failure to act puts critical infrastructure at risk of flood damage and
service disruption. The EPA STAG program supports wastewater infrastructure
improvements and permits construction expenditures, making the project a strong
candidate for funding. The FEMA compliance requirement provides a clear regulatory
basis for the request.
Submission 2: HVAC Replacement & Slate Roof Restoration — Eno Memorial Hall
Estimated Cost: $4,600,000 (HVAC) + $1,000,000 (slate roof) = $5,600,000
Proposed Program: U.S. HUD - Economic Development Initiative (EDI)
Eno Memorial Hall is a historically designated building serving as Simsbury's Community
and Senior Center. The existing HVAC systems have reached the end of their useful life
and require full replacement. Construction documents are complete and the project is
ready to bid, which is a significant advantage in the CDS process. The HUD EDI is one
of the few CDS accounts that expressly allows construction and renovation, making it a
direct fit. The $1,000,000 slate roof restoration can be included in the same submission,
supported by the building's historic designation. Both components address long-deferred
capital needs at a key community facility.
Submission 3: Memorial Park Bath House and Splash Pad Redevelopment
Estimated Cost: $3,000,000
Proposed Program: HHS, Administration, for Community Living, Aging and Disability
Services Programs, Health Resources and Services Administration, HUD Economic
Development Initiatives - Community Project Funding
The project would support the demolition of a 70-year-old, non-accessible public pool and
the redevelopment of the site into a 3,800-square-foot, universally accessible splash pad
and renovated community bathhouse facility. This project will transform an outdated and
cost-prohibitive asset into a modern, inclusive recreational destination that serves
residents of all ages and abilities, while significantly reducing long-term operational costs.
The existing pool and bathhouse facility, constructed over 70 years ago, no longer meets
the needs of the community: the facility is not ADA accessible, limiting equitable access
for individuals with disabilities, seniors, and families with young children; aging
infrastructure has led to rising maintenance costs and inefficiencies, placing a strain on
municipal resources; the current pool model requires high seasonal staffing and
operational expenses; and the site does not effectively support the high volume of users
from adjacent recreational amenities, including ballfields, with accessible restroom
amenities.
As community recreation trends evolve, there is a clear need for safe, inclusive, and
flexible outdoor water play environments and safe and accessible restrooms that better
serve today’s families and multigenerational users.66
This project will comprehensively redevelop the existing site into a modern, accessible,
and multi-use community asset, including: demolition of the existing 70-year-old pool,
decking and fencing; construction of a 3,800-square-foot splash pad featuring interactive,
zero-depth water elements designed for intergenerational use; complete renovation of the
existing bathhouse, creating ADA-compliant restrooms and changing areas for splash
pad users and ADA-compliant restroom facilities that serve both splash pad users and
visitors to adjacent athletic fields and recreation complex.
The project would also include installation of accessible pathways, seating areas, play
areas, shaded gathering spaces, and accessible parking areas and incorporate efficient
water management systems to reduce environmental impact and operating costs.
This design prioritizes universal accessibility, safety, and flexibility, allowing the facility to
serve a much broader segment of the population than the existing pool. This rejuvenated
facility will draw thousands of people each summer to the economic center of the
community benefitting many nearby local businesses.
6. Fiscal Impact:
Town matches are required, depending on the projects chosen. Staff would verify the
grant matching requirements (and net fiscal cost to the Town) for each individual grant,
if approved, as they vary by grant program.
7. Description of Documents Included with Submission:
None77
Town of Simsbury933 HOPMEADOW STREET SIMSBURY, CONNECTICUT 06070
BOARD OF SELECTMEN MEETING
AGENDA SUBMISSION FORM
1. Title of Submission: Authorize the Town Manager to Execute a Master
Town Agreement with New England Smart Energy
Group, LLC
2. Date of Board Meeting: March 23, 2026
3. Individual or Entity Making the Submission:
Marc Nelson, Town Manager
4. Action Requested of the Board of Selectmen:
If the Board supports entering into an agreement to support residential programming
that promotes energy efficiency and increased renewable energy use, the following
motion is in order:
Move, effective March 23, 2026, to authorize Town Manager Marc Nelson to execute the
New England Smart Energy Group, LLC Master Town Agreement as presented.
5. Summary of Submission:
This initiative expands upon recent Sustainability Committee work to achieve the
outcomes listed in the Sustainability Plan, including the collaboration with PowerSmart
for a twenty (20) week residential solar and battery storage publicity campaign intended
to support the adoption of renewable energy that the Board of Selectmen unanimously
authorized me to execute on January 13, 2025.
On October 15, 2025, the Board unanimously endorsed the Sustainability Committee’s
Sustainability Plan (Part 1: Energy) with the major themes of promoting community
awareness of sustainability programs, energy audits, and improving residential energy
efficiency through the adoption of renewable energy strategies. The Plan establishes an
explicit target: achieve 50% resident participation in utility-run efficiency programs by
2030. Current participation stands at approximately 37% of Simsbury households —
meaning roughly two-thirds of residents have not yet had a home energy assessment.
A majority of Simsbury households have never had a home energy assessment — leaving
residents without access to free upgrades, rebates averaging $950 per home, and annual
savings of approximately $180 per year. The proposed agreement with New England
Smart Energy Group, LLC (NESE) is a direct, no-cost-to-the-Town mechanism to begin
closing that gap. Additionally, if enrollments are complete by March 31, 2026 - it's no fee
to residents either.
Under the agreement, the Town will collaborate with NESE to receive marketing and
outreach support and residents will receive Home Energy Assessments and follow up88
weatherization work. NESE has executed this same model in at least six (6) Connecticut
municipalities, including Avon, Essex, West Haven, North Haven, Waterbury, and New
Haven. Services that NESE will provide, at no cost to the Town, include:
 Host a community informational session, publicized by the Sustainability
Committee;
 Operate a dedicated microsite to facilitate resident sign-up;
 Conduct in-home energy assessments at $0 for residents who enroll by March 31,
2026, and $75 thereafter (waived for income-eligible households);
 Deliver on-the-spot improvements — air sealing, insulation, water-saving devices,
and a full blower door test — with average products and services valued at
approximately $950–$1,000 per household; and
 Connect residents to EnergizeCT rebates including up to $15,000 for heat pump
upgrades, 75–100% off recommended insulation, and no-money-down financing.
6. Fiscal Impact:
There is no fiscal impact other than minimal staff time devoted to providing support to
NESE’s publicity effort, providing meeting space access, and publicly available Town
records.
7. Description of Documents Included with Submission:
a) Draft Master Town Agreement
b) Sustainability Committee New England Smart Energy Blurb99
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Town of Simsbury933 HOPMEADOW STREET SIMSBURY, CONNECTICUT 06070
BOARD OF SELECTMEN MEETING
AGENDA SUBMISSION FORM
1. Title of Submission: Discussion and Potential Action on Proposed
Amendments to the DEI Council Statement of
Purpose and Procedure
2. Date of Board Meeting: March 23, 2026
3. Individual or Entity Making the Submission:
Marc Nelson, Town Manager
4. Action Requested of the Board of Selectmen:
After today’s discussion, should the Board wish to revise the DEI Council Statement of
Purpose and Procedure, the following motion would be in order:
Move, effective March 23, 2026, to revise the DEI Council Statement of Purpose and
Procedure as presented.
5. Summary of Submission:
Periodically, the Board of Selectmen reviews and updates this Statement of Purpose and
Procedure, the last update being in February, 2024.
The Diversity, Equity & Inclusion (DEI) Council, at its recent regular meetings, has
proposed revisions to their Statement. My Office has made minor grammatical edits and
the First Selectman has proposed edits highlighted in green.
The current draft document is now ready for Selectmen review.
6. Fiscal Impact:
None
7. Description of Documents Included with Submission:
a) Proposed Draft DEI Council Statement of Purpose and Procedure1616
Page 1 of 4
Diversity, Equity & Inclusion (DEI) CouncilSIMSBURY DIVERSITY,
EQUITY, AND INCLUSION COUNCIL
Rules of ProcedureSTATEMENT OF PURPOSE AND PROCEDURE
Approved by the Board of Selectmen on October 14, 2020
Revised May 10, 2021;
Revised February 28, 2022;
Revised February 14, 2024; MONTH DAY, 2026
1. Purpose
A. The Simsbury Diversity, Equity, and Inclusion Council is a special co-terminus
committee tasked with welcoming, celebrating, and taking actions to support
diversity and inclusion among current and future community members.
B. The purpose of the Simsbury Diversity, Equity, and Inclusion Council shall be to
represent the Simsbury community at large and serves as advocatesdiversity
champions to help Simsbury become more inclusive, fostering awareness, action,
and a community where all voices are welcomed and each and every individual can
live, work, learn and play in a safe environment with meaningful and healthy
relationships. The Council is comprised of representatives from the community at-
large, town departments, and the Simsbury Public Schools.
2. Effective Date
This policy shall remain in effect until revised or rescinded. The Town reserves the right
to amend this policy as necessary.
3. Goals
A. The goals of the Diversity, Equity, and Inclusion Council are:
i. To identify and recommend solutions tosolve diversity and inclusion issues
in our community.
ii. To foster a welcoming atmosphere for all in Simsbury.
iii. Proactively address the causes and consequences of inequities in our
community.
ii.iv. Actively engage and expand community involvement.
4. Composition/Voting/Meetings
A. The size of the Council shall consist of fifteen (15) members. Membership on the
Council shall be comprised of residents of the Townpresentatives from the
community at-large. Staff liaisons are ex-officio members with full participation1717
Town of Simsbury DEI Council
DRAFT Rules of Procedure
MONTH DAY, 2026
Page 2 of 4
rights, but are non-voting members and do not count towards the appointed
composition of Council.
B. The Town Manager, or their designee’s Office and its staff,, shall be an ex-officio
member will be a standing staff liaison. The Town will aspire to have a staff liaison
from each of the following departments as assigned by the department head:
Simsbury Police Department, Simsbury Public Library.
C. The Simsbury Board of Education has created an Equity Council to act in a similar
capacity as Diversity, Equity, and Inclusion Council. Diversity, Equity, and
Inclusion Council will have a consistent educational liaison as a part of their
membership. The liaison will share the ongoing work of the Simsbury Public
Schools' Equity Council as well as update the Board of Education with pertinent
information relative to the Diversity, Equity, and Inclusion Council.
D. Members shall have two (2) year terms coterminous with the Board of Selectmen.
E. The Council will identify and recommend candidates for appointment to the Board
of Selectmen.The Board of Selectmen and its Personnel Sub-Committee will use
its usual process and procedure for identifying and appointing candidates. The
Board of Selectmen may alternatively choose to seek recommendations from the
Council.
F. One of the 15 membership slots on the Council will be designated for a youth
representative who attends the Simsbury Public Schools.
G. A single Chair and Vice Chair, or Two Co-Chairs and a Vice Chair, (to be
determined by the Council) shall be elected by the Council on their first meeting
following a new term. Chair/Co-Chair and Vice Chair appointments can be
considered as frequently as annually, but not fewer than once every two years
coinciding with the beginning of a new term.
H. Any member of the Diversity, Equity, and Inclusion Council may be removed by
the Board of Selectmen, upon the recommendation of the Town Manager, for cause.
Such member will be afforded an opportunity for a public meeting with the Board
of Selectmen prior to a final decision being made regarding their status for removal.
The purpose of the public meeting is to give the member an opportunity to be heard
in person before the Board of Selectmen prior to a final decision being made.
I. Any member who is absent from three (3) consecutive regularly scheduled
meetings or from more than fortyifty (50) percent (40%) of the regular and special
Diversity, Equity, and Inclusion Council meetings during the preceding twelve (12)
months, upon recommendation of the Chairs, the Selectmen, upon the affirmative
voter of at least four (4) Selectmen, may remove any regular member. The vacancy
shall be filled as outlined in Section 4E. An exception may be granted by, and at
the discretion of, the Town Manager due to a member’s illness or other exigent
circumstances. during any twelve (12) month period may be removed, and the
vacancy shall be filled as outlined in Section 4E. An exception may be granted by
and at the discretion of the Town Manager due to a member’s illness or other
exigent circumstances.1818
Town of Simsbury DEI Council
DRAFT Rules of Procedure
MONTH DAY, 2026
Page 3 of 4
J. Each of the 15 appointed representatives shall have one vote. As ex-officio
members, staff liaisons do not have voting rights.
K. A quorum shall be determined by the number of appointed members, with a quorum
being one more than half the number of members. A quorum is not needed to run a
meeting if no action is being taken, however. a A quorum must be present for formal
action to be taken.
L. Regular meeting schedules shall be established annually and filed in accordance
with Connecticut General Statutes, currently no later than January 31st annually.
M. All Diversity, Equity, and Inclusion Council meetings are open to the public, and
the publicguests may make comments during the portion of the meeting agenda that
permits public audience.
N. A member of the Council will act as secretary and record all minutes and actions.
O. The Town Manager’s Office shall be responsible for scheduling and cancelling
meetings, distributing minutes and the filing of said minutes, as well as other duties
that may be necessary.
P. The Council shall follow Roberts Rules of Order and may establish additional rules
and/or procedures to govern the conduct of meetings, and review those rules and
procedures on an annual basis. All FOIA rules and regulations will be adhered to.
Q. The Diversity, Equity, and Inclusion Council shall provide an update to the Board
of Selectmen at least once per year. The update may be oral or written.
5. Expenses
A. No Compensation, Reimbursement of Expenses. Members of the Council shall
receive no compensation for their services. However, members shall be reimbursed
for necessary expenses incurred in the performance of their official duties, when
such funds are available in the Town’s approved budget and authorized in advance
by the Town Manager.
B. Commitment of Town Funds. In the performance of its duties, the Council shall
not incur any expense, or obligate the Town to pay any expense, unless funds have
been appropriated by the Town specifically for the use of the Council and
authorized in advance by the Town Manager.
6. Subcommittees and Ad Hoc Work Groups
A. Subcommittees. The Diversity, Equity, and Inclusion Council shall be permitted
to have Subcommittees, subject to approval by the Selectmen, comprised of
members of the Council. Subcommittee meetings shall be open to the public similar
to meetings of the full Council and shall be formed to help the Council fulfill its
goals listed in Section 3.A. All sub-committees will report back to the full Council
at its monthly meeting. Subc-Committees shall also file an annual calendar as
outlined in Section 4.L. Subc-Committees shall also prepare minutes as outlined
in section 4.P. Sub-committees shall also follow Robert’s Rules of Order and FOIA
rules as outlined in Section 4.P.1919
Town of Simsbury DEI Council
DRAFT Rules of Procedure
MONTH DAY, 2026
Page 4 of 4
i. Events Subcommittee: To create opportunities that promote diversity and
inclusion allowing for personal growth through exposure to a variety of
ideas, experiences and cultures that make meaningful contributions to our
community.
ii. Data/Audit Subcommittee: To gather data and to assess progress towards
DEI goals developed by the Simsbury Diversity, Equity, and Inclusion
Council.2020
Page 1 of 3
Diversity, Equity & Inclusion (DEI) Council
Rules of Procedure
Approved by the Board of Selectmen on October 14, 2020
Revised May 10, 2021; February 28, 2022; February 14, 2024; MONTH DAY, 2026
1. Purpose
A. The Simsbury Diversity, Equity, and Inclusion Council is a co-terminus committee
tasked with welcoming, celebrating, and taking actions to support diversity and
inclusion among community members.
B. The purpose of the Simsbury Diversity, Equity, and Inclusion Council shall be to
represent the Simsbury community at large and serve as advocates to help Simsbury
become more inclusive, fostering awareness, action, and a community where all
voices are welcomed and each and every individual can live, work, learn and play
in a safe environment with meaningful and healthy relationships. The Council is
comprised of representatives from the community at-large, town departments, and
the Simsbury Public Schools.
2. Effective Date
This policy shall remain in effect until revised or rescinded. The Town reserves the right
to amend this policy as necessary.
3. Goals
A. The goals of the Diversity, Equity, and Inclusion Council are:
i. To identify and recommend solutions to diversity and inclusion issues in
our community.
ii. To foster a welcoming atmosphere for all in Simsbury.
iii. Proactively address the causes and consequences of inequities in our
community.
iv. Actively engage and expand community involvement.
4. Composition/Voting/Meetings
A. The size of the Council shall consist of fifteen (15) members. Membership on the
Council shall be comprised of residents of the Town. Staff liaisons are ex-officio
members with full participation rights, but are non-voting members and do not
count towards the appointed composition of Council.
B. The Town Manager, or their designee, shall be an ex-officio member. The Town
will aspire to have a staff liaison from each of the following departments as2121
Town of Simsbury DEI Council
DRAFT Rules of Procedure
MONTH DAY, 2026
Page 2 of 3
assigned by the department head: Simsbury Police Department, Simsbury Public
Library.
C. The Simsbury Board of Education has created an Equity Council to act in a similar
capacity as Diversity, Equity, and Inclusion Council. Diversity, Equity, and
Inclusion Council will have a consistent educational liaison as a part of their
membership. The liaison will share the ongoing work of the Simsbury Public
Schools' Equity Council as well as update the Board of Education with pertinent
information relative to the Diversity, Equity, and Inclusion Council.
D. Members shall have two (2) year terms coterminous with the Board of Selectmen.
E. The Council will identify and recommend candidates for appointment to the Board
of Selectmen.
F. One of the 15 membership slots on the Council will be designated for a youth
representative who attends the Simsbury Public Schools.
G. A single Chair and Vice Chair, or Two Co-Chairs and a Vice Chair, (to be
determined by the Council) shall be elected by the Council on their first meeting
following a new term. Chair/Co-Chair and Vice Chair appointments can be
considered as frequently as annually, but not fewer than once every two years
coinciding with the beginning of a new term.
H. Any member of the Diversity, Equity, and Inclusion Council may be removed by
the Board of Selectmen, upon the recommendation of the Town Manager, for cause.
Such member will be afforded an opportunity for a public meeting with the Board
of Selectmen prior to a final decision being made regarding their status for removal.
The purpose of the public meeting is to give the member an opportunity to be heard
in person before the Board of Selectmen prior to a final decision being made.
I. Any member who is absent from three (3) consecutive regularly scheduled
meetings or from more than forty percent (40%) of the regular and special Council
meetings during the preceding twelve (12) months, upon recommendation of the
Chairs, the Selectmen, upon the affirmative voter of at least four (4) Selectmen,
may remove any regular member. The vacancy shall be filled as outlined in Section
4E. An exception may be granted by, and at the discretion of, the Town Manager
due to a member’s illness or other exigent circumstances.
J. Each of the 15 appointed representatives shall have one vote. As ex-officio
members, staff liaisons do not have voting rights.
K. A quorum shall be determined by the number of appointed members, with a quorum
being one more than half the number of members. A quorum is not needed to run a
meeting if no action is being taken, however a quorum must be present for formal
action to be taken.
L. Regular meeting schedules shall be established annually and filed in accordance
with Connecticut General Statutes, currently no later than January 31st annually.
M. All meetings are open to the public, and the public may make comments during the
portion of the meeting agenda that permits public audience.
N. A member of the Council will act as secretary and record all minutes and actions.2222
Town of Simsbury DEI Council
DRAFT Rules of Procedure
MONTH DAY, 2026
Page 3 of 3
O. The Town Manager’s Office shall be responsible for scheduling and cancelling
meetings, distributing minutes and the filing of said minutes, as well as other duties
that may be necessary.
P. The Council shall follow Roberts Rules of Order and may establish additional rules
and/or procedures to govern the conduct of meetings, and review those rules and
procedures on an annual basis. All FOIA rules and regulations will be adhered to.
Q. The Diversity, Equity, and Inclusion Council shall provide an update to the Board
of Selectmen at least once per year. The update may be oral or written.
5. Expenses
A. No Compensation, Reimbursement of Expenses. Members of the Council shall
receive no compensation for their services. However, members shall be reimbursed
for necessary expenses incurred in the performance of their official duties, when
such funds are available in the Town’s approved budget and authorized in advance
by the Town Manager.
B. Commitment of Town Funds. In the performance of its duties, the Council shall
not incur any expense, or obligate the Town to pay any expense, unless funds have
been appropriated by the Town specifically for the use of the Council and
authorized in advance by the Town Manager.
6. Subcommittees and Ad Hoc Work Groups
A. Subcommittees. The Diversity, Equity, and Inclusion Council shall be permitted
to have Subcommittees, subject to approval by the Selectmen, comprised of
members of the Council. Subcommittee meetings shall be open to the public similar
to meetings of the full Council and shall be formed to help the Council fulfill its
goals listed in Section 3.A. All subcommittees will report back to the full Council
at its monthly meeting. Subcommittees shall also file an annual calendar as
outlined in Section 4.L. Subcommittees shall also prepare minutes as outlined in
section 4.P. Sub-committees shall also follow Robert’s Rules of Order and FOIA
rules as outlined in Section 4.P.2323
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CALL TO ORDER1
2
The Special Meeting of the Board of Selectmen was called to order at 9:00 a.m. in the Main3
Meeting Room of the Simsbury Town Offices. Present were: First Selectman Wendy Mackstutis;4
Deputy First Selectman Steve Antonio; Board members Kevin Beal, Curtis Looney, Diana5
Yeisley, and Mike Paine. Others in attendance included Town Manager Marc Nelson; Deputy6
Town Manager Tom Fitzgerald; Finance Director/Treasurer Amy Meriwether; Budget Director7
Melissa Appleby; Culture, Parks and Recreation Director Tom Tyburski; Town Engineer/Public8
Works Director Tom Roy; Deputy Town Engineer Adam Kessler; Library Director Lisa Miceli;9
Planning Director George McGregor; Assistant Superintendent for School Administration Neil10
Sullivan; Town Clerk Trish Monroe; IT Director Brett Marchand; and other interested parties.11
12
PLEDGE OF ALLEGIANCE13
14
Everyone stood for the Pledge of Allegiance.15
16
PUBLIC AUDIENCE (10:57)17
18
• Participants can address the Board of Selectmen in person at the meeting19
• Written comments can be emailed to townmanager@simsbury-ct.gov. Written comments20
will not be read into the record, but forwarded to all Selectmen via email21
22
Erin Dotson Kelly said she is a Board Member of the Theatre Guild of Simsbury. She said their23
Board appreciates any consideration of their budget. She said they have a great season this year24
and are glad to provide their productions.25
26
Maryanne O’Neil, 1 West Street, thanked the Town and Board for supporting the Library for 5527
years. The Library is an excellent resource and very well managed. She is asking that the Board28
restore the reference material, both for children and adults. This is a safe place for the kids to go.29
She said they would like the Board to restore $23,107 for their budget, which is 94 cents per30
capita. Their budget would make a big difference for all who use the Library.31
32
Holly McBeth, Chairman of the Library Board of Trustees and a member of the community,33
wanted to advocate for the Library budget. She said the Library is a collective effort to serve all34
of us She said the Library is highly performing and has a very frugal budget. She said they did35
an exhaustive review of all line items and they are not excessive. They rely on partnerships and36
volunteer to provide programming. She said they rely on extensive donations from the Friends of37
the Library. They have already maximized what they can do beyond the Town’s budget to serve38
everyone. If the career center gets cut from full-time to part-time it will be very difficult as39
people rely on that for job-seeking, growth in learning skills, etc. which is critical to them.40
Materials are not extra and if we cut them now how do they get them back. She asked the Board41
to renew their budget and be partners with them as they want to be partners with the Town in42
helping them to thrive.43
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Lori Boyko said Simsbury taxes rose 10% in just the fiscal years of 24 and 25 alone. Residents45
who are less able to afford these increases had a greater hike with the revaluation. Today the46
Board is evaluating how to get away with another 2-3% with another revaluation right around the47
corner, which will shift the burden of those least able to afford it again. Town and school taxes48
along with regular other household increases are breaking our backs. She said every year the49
Board tells taxpayers contractual obligations are the budget drivers that increase the taxes.50
Instead of reducing the Town’s workforce, which has grown to unnecessary and unsustainable51
levels. The Tri-Board letter showed that the Town workforce has increased by 20.9 full-time52
employees and Board of Education by 19, which means more mouths to feed for taxpayers. She53
said the only responsible solution would have been cutting positions over the last few years and54
continuing to cut them now. She said the Debt Service has also increased over 18% in a single55
year. She said, “the Board of Ed, the Board of Ed”, but their bank accounts don’t care which56
Simsbury budget it is when they are running out of money. She said if the Town can’t reduce57
Special Ed spending, then we need to reduce other staff and programs. The Board of Ed is58
already not replacing regular education staff in favor of hiring more special ed staff every year.59
She said the Town needs to be seriously decreasing discretionary areas of departments. The60
Library has 29 FTE, many of which are in higher level positions. A half position cut is not61
enough.62
63
Ms. Boyko spoke about the Library and said they pay for 29 FTE’s, many of which are higher64
level positions. She said they run special programs and also pay for outside help to run the65
programs. She said residents pay for kids to attend dance and other special classes. Why don’t66
the parents of those kids pay for them themselves? She said the Library has not discussed or67
voted on their budget yet. She wishes that they advocate for fiscal responsibility for taxpayers as68
much as they push for more dollars for the Library. Ms. Boyko said the Board was elected to69
make responsible decisions that represent the people. She said the Board was elected to make70
responsible decisions that are not fun decisions. They require restraint and maturity. She said71
restraint means not sliding up against the guidance of the Board of Finance but doing better than72
that. They need to do the right thing for the people you represent during these tight times. You73
should not spend one dime that is not absolutely necessary and taxing to create reserves or non-74
lapsing funds that become slush funds for future projects. She said they shouldn’t be giving any75
donations to outside agencies or charities using other people’s money. It means making76
substantial cuts to not just of the requested expenses in this budget, but of expenses in previous77
budgets that need to be trimmed. She said she studied the actual expenditures and could easily78
bring this budget to a zero increase to residents, which would leave no residents suffering from79
lack of services. She feels the Board could do this too if they do the right thing for the people80
they represent.81
82
BUDGET WORKSHOP (22:20)83
84
a) First Selectman and Town Manager Remarks85
86
Ms. Mackstutis said she was shocked to see the headlines in the N. Y. Times and hopefully there87
are no servicemen or families hopefully not in the conflict we are engaged in. She said the88
Board is here to represent all of the community and do the best that they can for everyone in this892525
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community and support the staff also, who have worked very hard in creating this budget. The90
community will have a lot of chances to speak and ask questions. She said the Board is looking91
forward to doing that. She thanked the Board for their efforts in getting through the budget92
process. She said the Board of Finance gave them guidance on a 3 1/2^% increase limit on the93
expense side as well as the Board of Education. There is a $5,000,000 bond or $10,000,000 limit94
every two years. She said the Town Manager and his team try to meet this guidance. Now this95
budget becomes the Board of Selectmen budget and there will be big topics to discuss.96
97
Mr. Nelson said in this budget cycle they rolled in two new initiatives to the budget process.98
They engaged a Simsbury High School student to help with the budget. They are hoping that99
every year moving forward to have a student in one aspect of the budget process. They are also100
going to be employing a zero-based budget, a hybrid model, one department each year on a101
rotating basis. He hopes to marry those two initiatives together and get the help of a Simsbury102
High School intern to help with this each year. This year they started on the Library. Mr. Nelson103
said he is looking forward to the work today.104
105
b) Outside Agency Requests (26:20)106
107
i. Simsbury Volunteer Ambulance Funding Request for New Ambulance108
109
Ms. Mackstutis started with the Ambulance Association. She said currently the MOU remaining110
in this budget is $160,000, which is part of the operating MOU support. She said they also111
received a request for a new van-style ambulance at $250,000. Included in the budget $60,000112
amount which would be offset by the amount raised in the capital program by SVAA. She said113
unlike the Fire District who is a taxing district and has funds to support their operating needs,114
SVAA relies on paybacks from Medicare, Medicaid, and donations and they are not meeting the115
levels of what is needed. We now need to talk about their funding.116
117
Ms. Mackstutis said given that they are not able to fund it and we have reserves that we can use118
for this. She wanted to know if people were interested in increasing the amount of funding to119
help them out. She asked why the ambulance isn’t in the capital budget? Mr. Nelson said we120
don’t own it, so it isn’t our capital. It is an unrelated organization. He said there are adequate121
reserves if the Board wants to increase the funding. Ms. Yeisley noted that there was $160,000122
that was prior authorized and the new request is for additional $60,000. She would like them to123
update the amount they have fundraised. She wants to propose that we full fund the minus the124
amount they fundraised as it is an asset to the Town and important for public safety. She said the125
Board will be looking at funding them in the future. After some discussion, Mr. Beal said we126
need to move forward with the $196,000/$200,000 from capital reserves, which is separate from127
$160,000 already approved. After further discussion on possibly owning the ambulance or128
possibly leasing it, mor discussion will be needed.129
130
The Board then went through the other asks: Farmington River Watershed – consistent ask-131
agreed to do.132
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Greater Hartford Transit – agreed to do. Hartford Interval House – the Board would like to134
decrease the amount to $2500– it wasn’t funded last year but is a service to our community.135
There was consensus not to fund Modern Vintage or the Theatre Guild or Gifts of Love. They136
agreed to level fund Simsbury Community Media;137
138
Central EMS has a slight increase do that is ok. There was a lot of discussion on VNA, which is139
now regional. There was discussion as the Trust would increase their funding in order to match140
the Town’s funding. There is a lot more information needed before the Board reaches a final141
decision. They will leave Meals-on-Wheels, Amplify didn’t ask for anything.142
143
There was discussion on Chamber funding as well. It is Granby/Simsbury Chamber, but Granby144
doesn’t fund them at all. This should be an equal partnership. While the Board supports the145
great work they do, we pay $900 for a membership and don’t want to fund anything over that.146
The Board would rather focus on the people of Simsbury. Ms. Mackstutis said the Chamber is147
specifically asking for money for the Spooktacular event. After further discussion, there was a148
consensus that the Town would fund $5,000 for the Spooktacular event and if that event doesn’t149
happen the Town would keep the money.150
151
There was some discussion that all requests need to fill out the application and not just send a152
letter.153
154
There was a lot of discussion on Main Street Partnership. This is the end of a 3-year MOU, and155
they have done everything the Town has asked them to do. Ms. Neilsen’s presentation was156
compelling as she feels the Town does have an MOU with them.157
158
Mr. Nelson said the Library budget is a redistribution of existing staff not a decrease in their159
budget. This is not for a new resource for his office but using existing staff. Main Street is160
totally different, and he would still want to redeploy staff to meet the mission he was tasked with161
on economic development. Mr. Antonio feels we have floundered economic development to a162
catastrophic level. Some Board members feels Main Street should be funded at $50,0000 and163
not $85,000.164
165
There was discussion on what the difference is between a MOU and contract. Mr. Nelson said166
we would not be breaching the MOU as they would be able to continue to make decisions on167
different issues versus a good faith agreement.168
169
Ms. Mackstutis said she would like Main Street to assist EDC, the Chamber, Zoning, etc. for170
economic development. The goals all need to a line. Mr. Beal said he is not sure how much171
faster we could get economic development here. After more discussion, there was no consensus172
or vote on this now.173
174
There was a recess at 10:45.175
176
Ms. Mackstutis said there will be discussion on merging CNR and CIP, but they will listen to Mr.177
Sullivan on the Board of Ed budget first.1782727
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179
i. Board of Education Review (with Neil Sullivan, Assistant Superintendent for180
Administration)181
182
Ms. Mackstutis wanted to discuss the FY26/27 $2,200,000 track and field request that would be183
bonded, which takes up about half of the bonding capacity. She said there have been a lot of184
questions on whether a RFP has been done and if they have done due diligence on funding and185
the need for the track.186
187
Mr. Sullivan said there was discussion on splitting the cost with the turf being done this year and188
the track being pushed out. He said it would be hard as there would not be a guarantee on the189
cost of the project. He said they phased out the project the last time they had to do it and it was190
not a good idea as it was efficient. They have to lay out the track and let it cure before putting191
down the turf, so it is much more strategic to do the project all at once. He said the last time192
went out for RFP and they were not happy with the product for the turf. They had discussed this193
with other towns and found out that field turf is a much better product now and is a much better194
solution. This will be a State contract now.195
196
Mr. Sullivan said there was some question about using grass instead of turf. They don’t’ feel this197
is a good solution as you can’t use the fields when there is a lot of snow on the grass, plus there198
is more maintenance for the grass. Therefore, they do feel the field turf solution is the199
appropriate one. He said they did get the full life out of the product they used before. It is now200
time to do it again. They will use it for one more spring and one more fall. The project will start201
on Memorial Day weekend and it will be completed in time for football season. He said202
Westminster and Ethel Walker said we could use their fields after Memorial Day. Mr. Sullivan203
said the contractor is sticking to his price as long as we get a positive vote in May and then they204
would lock into that price. He will look into getting an extended warranty.205
206
After discussion, the Board would like the Board of Ed to look at the possibility of reselling the207
old turf. Mr. Tyburski said his department can only do so much maintenance there. They have to208
contract out for most of it.209
210
He said they do have an agreement with the Board of Ed to maintain the athletic fields.211
212
There was also some discussion on the flooring at the schools. Ms. Appleby said the districts put213
them at a higher priority rather than the roofs, etc. They are recurring out like network214
infrastructure. The floors are divided by each school each year. They are a new recurring215
maintenance item. The process is sound in terms of allocation.216
217
Ms. Mackstutis noted that the Board of Ed has heating plans, boilers and pumps for $2,000,000218
for next year at Squadron and district security improvements and district paving that will need to219
be discussed as well.220
221
222
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c. Capital Improvement Plan224
225
Mr. Nelson said for about 20 years ago now there was a category in the budget called CNR or226
Capital Non-recurring. Often times there were recurring items in CNR, so it became a little227
blurry. In his budget message CNR is funded by Capital Reserves with a 5-year payback. He228
said on the Town’s side it was about $416,000 annually and the Board of Ed was a little bit229
higher. Over a couple of years this request was always denied. He said in this budget they230
received some guidance from the Board of Finance that if they wanted to increase this again they231
would need to do so by October. The real problem is that you can’t fund CNR with $400,000 as232
it is not sustainable. It’s really supported by Capital Reserves. It is based on the surplus from the233
year before. He said we need to find a way to continue to pay for as much capital as we can234
using cash as you then lower debt service costs. He said you marry these two things by weaning235
off of capital reserves from a surplus you don’t have every year. He said the Town needs to236
tighten the budget and needs not increase the mill rate. They are therefore, requesting a change in237
the process and trying to make the budget more predictive of the actual outcome. That is the best238
way of budgeting. ‘239
240
Ms. Meriwether said right now we have a CNR fund, a CIP fund, and the General Fund. CNR241
was always for small capital items up to $250,000. All project expenditures were housed in that242
fund. Funding sources were from the general fund or transfers from capital reserves. Now that243
they are getting rid of CNR, any smaller project or non-recurring project are just going into the244
general fund. They are no longer going into the CNR fund. They will be funded via tax dollars245
or through mill rate increases.246
247
She said the other way is through the capital reserves. CIP will hold some of the projects that are248
of a construction nature and operating should hold the projects that should be completed after249
one year. If not completed in one year they would have to go back and ask for a continuation of250
that project and then go through year-end transfers, etc. However, they will have to be closed out251
after that one year. She explained how the fund becomes offset and at the end the project252
basically pays itself off, so we don’t owe ourselves anything.253
254
Ms. Mackstutis said the operating transfers done in the past are now in operating using taxpayer255
dollars, so they don’t need transfers anymore. Mr. Nelson noted that this is a gradual process.256
Mr. Nelson showed a slide of other comparable community’s tax increases. He said the biggest257
single driver to the increase in the mill rate percentage could be debt service or a failure to adjust258
for the way we have been budgeting.259
260
There was a lot of discussion on this new form of funding, so everyone understands how it261
works.262
263
Ms. Mackstutis said she had asked for CIP ranking. There was discussion on the Apple Barn and264
how important she feels that project is. There was also some discussion on if the Apple Barn is265
necessary if the Golf Course is upgraded. Some Board members feel the Apple Barn could be266
moved to the FY28 budget. There will be more discussion on this.267
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There was also discussion on what priority there was for the paths and neighborhood trails.269
There was discussion on how much disrepair there is on those. There was some reporting the270
Board is waiting for.271
272
There was also some discussion on the irrigation at various fields and parks and the MOU with273
Simsbury Soccer.274
275
Mr. Roy said the cold storage building is for the sand pit and equipment. It would probably be a276
fabric roof structure, so the sand doesn’t go flying around. There will be electricity but no heat277
and it would be secured.278
279
There are ongoing sidewalk projects to get them to ADA compliance and meet federal280
guidelines.281
282
Mr. Nelson noted that there are a lot of needs to the Town and Board of Ed. He said his team283
wanted to come under or as close to the guidelines of the Board of Finance. They have clarified284
that the $5,000,000 limit is continuing for the foreseeable future and this plan is trying to keep us285
in those guardrails. They need to understand the costs of projects and their delays and need to286
tighten the capital plan moving forward. All of this will be revisited.287
288
There was a lunch break from 12:03 to 12:34.289
290
ii. Municipal Review with Applicable Department Heads291
292
Ms. Mackstutis wanted to discuss non-funded or either bonded or from reserves or unfunded for293
the current year that the Board feels are critical. Mr. Nelson said this year they seem to have a294
good plan, but they are struggling in the out years remaining under the Board of Finance295
guidance. There are a number of capital items for the out years that some would like to have in296
their plans. Ms. Mackstutis wants to hear about the current year and what we aren’t doing but297
should be doing. We should look at some of the items we are funding and possibly juggling298
money around or making changes, so we need to hear them.299
300
Mr. Roy said there is an old CNR item that was not funded for the crew leaders who have F350301
dual-wheeled pick-up trucks. They are a critical part of the operations and are on a 7-year302
replacement cycle. These are frontline and emergency vehicles. They are used to push the snow303
so an ambulance can get through or tree branches when emergency vehicles need to get through.304
He said if they don’t replace them this year, it just builds up future pressure for future years.305
306
Mr. Nelson said trucks were not included this year, but if the Board wants to put them in, they307
would probably be done through capital reserves. If they go into operating, they will increase the308
mill rate. After some discussion on how to fund the new way, this issue will be discussed during309
the operating budget discussion.310
311
The cost would be $63,000 net, including the trade-in.312
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Mr. Roy said they also pushed aside the replacement of a big plow truck. Their new street314
sweeper has been put off for about 3 years. This could cause a problem in the out years. He is315
now keeping plow trucks for 14-15 years instead of 10.316
317
Mr. Tyburski said he doesn’t have anything he wants to add to CNR or CIP at this time.318
However, he did want to discuss two maintainers when they get to operating.319
320
Chief Boulter said all the critical things they are looking for were put into the operating budget.321
They will be looking for a new facility and want to make sure it doesn’t get put into an outyear.322
Mr. Nelson wanted to note that if something didn’t make it into the capital plan there is a323
provision in the Charter, with a super majority, it can be added.324
325
Mr. McGregor from Planning said they don’t have anything at this time.326
327
Ms. Formanek said social services needs a new community center, new space for a senior center328
and social services and the food pantry. Mr. Nelson said there are some studies on the329
community center that they will share with the Board. It would also be discussed to have the330
community center at the Apple Barn. They would have to get the actual square footage at the331
Apple Barn for discussion.332
333
Ms. Brado from the Library said reference materials were in the operating budget but there are334
no CIP projects at this time as they are reducing everywhere they can during this lean budget335
year. Mr. Beal asked about the teen space, and she said they would like to enclose the teen space336
in the future for a quiet space for them. Mr. Roy said year one would be for design and year two337
would be construction. Mr. Beal thinks needs could be unified under a larger umbrella in a338
project. The Board needs to pull out other plans that have been developed sly and do a needs339
analysis to figure out what an appropriate use of dollars would be instead of doing them all340
piecemeal.341
342
Ms. Mackstutis said the last thing in capital is looking out at fiscal year 2028 as currently there is343
a lot of unfunded out there. We do have the $5,000,000 in bonding but there’s still projects not344
funded. Actually, there are $6,000,000 unfunded so approving it is going to cause a discussion on345
what we really need.346
347
d) Department Budgets348
349
Ms. Munroe, Town Clerk, said there are no new positions. She said dog licenses hit a plateau.350
Ms. Yeisley asked about an increase in State and Federal grants. She said they budgeted for351
$7500, but the estimate is $16,899. Ms. Munroe said typically they get historic preservation352
grants from the State. Ms. Meriwether said they had anticipated funding from the State for353
elections that they didn’t budget for. Ms. Mackstutis asked about the increase on conveyance354
tax. Ms. Munroe said conveyance tax goes along with recording fees. All documents that go on355
to our land records require a recording fee. Not all recordings require a conveyance tax. Mr.356
Antonio asked about contractual services. He said they were $700 for fiscal year 25, but now357
they are $7,000, even though they are only at $700 now. Do they renew shortly? Ms. Munroe3583131
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said there is only one definite thing for online coding that is contracted every year. She said other359
things really vary like microfilm storage or land records auditing services, etc. Mr. Antonio said360
copy and printing went up to $5,400, but the estimated cost is $3,000 and he doesn’t really361
understand that either. Ms. Munroe said this increase is due to the fact that they have to publish362
the changes to the code, so they don’t know how much they are going to spend each year. She is363
trying to prepare for when the legislation goes through the Town.364
365
Mr. Marchand, from IT, said there is one big item for $34,000 which is to implement office 365,366
which was brought to the Board last year as well and this year it will be fully funded and367
including the Police Department. Ms. Mackstutis had a question on the charge for services for368
the Board of Ed dropped $84,000. Mr. Nelson said this is part of the overall restructuring plan369
with the Board of Education to right-size all of it.370
371
Ms. Mackstutis said she didn’t see an objective on IT about ensuring the data on our website is372
up-to-date and accessible to Boards and residents, and commissions and that is huge thing they373
are hearing from residents and that the Board has been talking about. He will add that to his374
goals and objectives. Mr. Beal said he would put that on Mr. Nelson and his staff to enforce. He375
said information assurance is on Mr. .376
377
Ms. Prato, from the Library, said they did zero based funding this year. They looked very closely378
at all of their budget lines, but specifically at programs. She said they do a lot with what they379
have and they saved $56,000 in terms of in-kind services. They are using more volunteers and380
partnering with other departments as well. They provide a high level of service on a very lean381
budget. She said the Library is open 64 hours a week and the majority of their budget is staffing.382
They did make cuts to materials and programming. They also have cost savings of the shared383
position. Mr. Nelson explained the zero form of budgeting again and there was more384
information on that.385
386
Mr. Nelson introduced Bhadra Aneesh, the Simsbury High School intern, and said it was a387
challenge going to visit programs and talked to some users to get a sense of what is going on.388
She has also compiled data and participated in conversations about some things discussed today.389
390
Ms. Aneesh said her goal in visiting the Library was to visit different programs as well as the391
look at the depths of the programs. She said there was a lot of different varieties of programs and392
formats, some of which were lecture based. She also visited environmental ones, conversational393
ones and hands on ones. She said they were all very accessible to a variety of audiences as well.394
She said the Spanish conversation group was the number one group that really flipper her395
mindset on the Library. She said she had a really great conversation with some of the people in396
there and she included some of the quotes. She said the Library is a one-stop place where397
everyone can come together and have a shared interest. She felt everyone was welcomed there.398
She listed her observations including a diverse set of programming; adaptive and seeking399
feedback; being well attended; and well organized. She also acknowledged those who helped her400
and clarified details for her. After some questions and discussion with her, she said she was very401
grateful for this experience.402
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Mr. Antonio asked why the equipment maintenance line went up by 23%. Ms. Prato said part is404
automatic book sorter and the other is the repairs needed to the upstairs book return machine.405
She said the $9000 for the copiers is because they lease the copiers and they require maintenance406
and that is the cost of the contract. Mr. Antonio also asked about the phone maintenance for407
$5,000 a year. Mr. Nelson said they would have to check on that. He also asked about $3350 for408
book glue. Ms. Bardo said they try to repair instead of replace the books in the children’s409
department and that includes all the stuff to do that. Mr. Antonio also asked about $2300 for410
RFID tags. Ms. Prato said they put RFID tags in every new book so people can use the self-411
checkout machine. Mr. Antonio also asked about the $44,000 in children’s reference materials.412
She said these are specific things that people are asking for like books, DVD’s, audio books,413
boxed books, etc.414
415
Ms. Mackstutis had a question about the management services and databases for $27,500. Ms.416
Prato said it is for things like Consumer Reports and Ancestry, etc. for people to use.417
418
Mr. Fitzgerald said the phone question is for the phone tree which is all the extensions at the419
Library, phone lines and equipment.420
421
Ms. Formanek said there aren’t any significant changes overall to Social Services. She said the422
biggest change was regards to VNA, which they have already been over. Discussed at the trust423
fund budget meeting yesterday was that the trustees continue to be in support of the food pantry424
position. She said the biggest question now continues to be the Dial-a-Ride budget. That is still425
out for request for proposal, which will be closing in a few weeks. She said the trust did give426
them some support for the upcoming year for the enhanced Dial-a-Ride program for the medical427
transportation.428
429
Ms. Mackstutis asked about the full-time salary increase. Mr. Fitzgerald said this was a market430
corrected position in the GovHR study. This was done during salary negotiations. Mr. Antonio431
asked why senior transportation went up $17,500. Ms. Formanek said this is a placeholder until432
the RFP comes in. Mr. Nelson noted that if the Board wanted more information they would have433
to go into executive session as it is under negotiations at this time. The trust will also be putting434
in more money for this item.435
436
Ms. Mackstutis said she saw some programs that could be coordinated with Aging and437
Disabilities. There was some discussion on the charge of the Boards and Commissions to do438
things, and we give them funding to do them. Ms. Formanek noted Super Thursday, which is run439
by Aging and Disability Commission and a few staff from Social Services help that staff out.440
441
Mr. McGregor, Planning, was asked why office supplies have doubled. Mr. McGregor said most442
of it is for broken chairs and desks. There was also a question about the increase in insurance.443
Mr. McGregor said they are at the end of the comprehensive zoning process and they would like444
to incorporate the regulations into e-code as well. It would be a one-time cost.445
446
Mr. Antonio also asked about the increase in subscriptions. Mr. McGregor said there are three447
staff members who will be pursuing the professional development certifications, which includes4483333
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test costs, dues and subscriptions. This is also a one-time thing. Ms. Mackstutis asked about449
blight remediation and Mr. McGregor said this is contractual service fees for special plan450
reviews. Mr. Nelson noted that we need to have a spending line in case the Town needs to go in451
and cleanup a property. Ms. Yeisley asked about ADA accessibility goals. Mr. McGregor said452
they did site visits and have followed up with letters to the property owners. These will be453
ongoing conversations.454
455
Mr. Gomes, HR, said they are in year one of a five-year development plan for their department.456
The first six months was trying to get through union contracts. Now they are setting up the pillars457
that they need to build efficiencies and start building the components to do so. He said they also458
need to keep up with a level of service and level of compliance. They are also responsible to look459
up strategies and helping the organization grow. He said they are a small staff who have had a460
very successful year.461
462
Mr. Looney wanted to know what computer software went up 150%. Mr. Gomes said it is463
contractual increases. They have now brought on performance management as their next464
initiative. They have also brought on background checks with checkology. They had also brought465
on anchored for new hires and any sexual issues with employees. It also allows Parks and466
Recreation to keep up with any certifications needed. It also handles electronic files.467
468
Ms. Mackstutis asked about the special events line. Mr. Gomes said they now have an employee469
engagement committee, which is very important to understand the experience that staff is having,470
which helps really create engagement between management and staff. To do this, you need to471
hold events so people can get recognized for their commitment to Town. Mr. Gomes said they472
also have the consultant SAGE which they hired after the active OSHA experience. They473
provide training to employees around some of the OSHA requirements, etc. He said they also use474
Industrial Hearing for any hearing issues of staff. There was also some discussion of $12,500475
educational reimbursement from the Town Manager. We need to help the employees out to476
maintain their education.477
478
Chief Boulter said this budget provides them with wants to keep their personnel levels stable and479
allows them to continue their current programs and activities. It also supports their training and480
technology needs for next year.481
482
Mr. Antonio asked about the contractual services under North Central Team contributions, a 5-483
8% increase and increased drug testing services. It is a 17% increase. Chief Boulter said the484
increase in regional services is a partnership with eight other communities. It involves accident485
reconstruction, a drone team, etc. They all contribute to that. This year we did have to purchase486
new equipment for accident reconstruction technology. There was also an increase in behavioral487
and drug testing for recertification requirements.488
489
Mr. Antonio also asked about the roadside cameras. Chief Boulter said they did a two-year490
evaluation that he thinks has been highly successful. He would like two more and then they will491
see where it goes from there. Chief Boulter said they are purchasing 17 vests this year, and they4923434
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are applying for a grant for up to 50% reimbursement. There was also some discussion on the493
adding of redaction software for the videos they have to look at to cut down on Police time.494
495
Ms. Mackstutis asked about Animal Control, which has an open position now. She asked why496
there is an increase in the salary. Mr. Nelson said it is in there as a possible recruitment offer but497
it would be less if the Board thinks this would be appropriate.498
499
Mr. Roy, Public Works, said his budget is keeping their current programs running. Ms. Yeisley500
had a question under administration contractual services for the one-tine MS4 funding. Mr. Roy501
said in addition to the annual MS4 reporting that is required they have to submit a new502
programmatic report that is required by the State. When they do the reports, they cover all503
departments.504
505
Mr. Antonio asked about salt going up 25%. Mr. Roy said they had reduced it last year. Because506
of the storms this year, the price may go up. Mr. Roy said this number is at but not exceeding507
anything we anticipate.508
509
Ms. Mackstutis asked about overtime and Mr. Roy said there have been contractual changes and510
they used to offer two weeks off as comp time but that has been eliminated now.511
512
Mr. Antonio asked about electricity at the Library. Mr. Roy said they looked at actual usage and513
that is the change.514
515
Mr. Looney asked about the increase in roadside vegetation at $90,000. Mr. Roy said they will516
have to contract out some of the services for mowing now. It is also keeping up with some of the517
tree work as well.518
519
Mr. Antonio also asked about the increase in diesel fuel. Mr. Roy said they locked in a great rate520
last year but have yet to do so now. It is basically our rate x our usage. Mr. Roy said water521
increase comes from Aquarion.522
523
Mr. Antonio also asked about the box trailer and automated vacuum. Mr. Roy said the trailer is524
much needed and the vacuum will pay for itself within two years. Mr. Antonio also asked a525
question about the clothing and safety supplies increase. Mr. Roy said this is for the new uniform526
contract.527
528
Mr. Tyburski, Parks and Recreation, said they went back several years and looked at each line529
item under expenses. They made everything as lean as possible.530
531
Mr. Antonio asked about overtime being up 10%. Mr. Tyburski said they will be contractual and532
could be up more. Mr. Antonio said equipment rentals were chewed up. Mr. Tyburski said they533
have to rent lifts for some tree work and light bulb changing. He will have to get back to the534
Board on if there was any one thing. There were portlets in there as well, which have tripled in535
price. There was also some discussion on the price of water and some splitting of costs at the536
Little League fields. There was also a little discussion on switching to wells.5373535
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538
Mr. Looney noted that we are spending a lot of money maintaining pickle and paddle ball courts.539
Mr. Tyburski talked about the wood frame for the caging. Mr. Tyburski also spoke about the540
decking underneath the playing surface, which is a specialty surface.541
542
There was also some discussion on the Simsbury Farms revenues. He noted that Simsbury High543
School is no longer a tenant at Simsbury Farms. He is hoping to attract other schools there.544
545
There was also a little discussion about the future of the pool at Simsbury Farms.546
547
f) Discussion548
549
Ms. Mackstutis conducted a survey of how the Board would like to proceed as they still have550
other subjects like the Town Manager’s general budget; Boards and Commissions budget;551
Probate budget; Funds, etc.; Benefits; and to finish the Department budgets to discuss. It was552
decided that they would move forward at Monday night’s meeting.553
554
Mr. Antonio made a motion, effective February 28, 2026, to adjourn at 3:02 p.m. Mr. Beal555
seconded the motion. All were in favor and the motion passed.556
557
ADJOURN558
559
Respectfully submitted,560
561
Kathi Radocchio562
Clerk5633636
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CALL TO ORDER1
2
The Special Meeting of the Board of Selectmen was called to order at 5:01 p.m. in the Main3
Meeting Room of the Simsbury Town Offices. Present were: First Selectman Wendy4
Mackstutis; Deputy First Selectman Steve Antonio; Board members Mike Paine, Diana Yeisley,5
Curtis Looney and Kevin Beal. Others in attendance included: Town Manager Marc Nelson;6
Deputy Town Manager Tom Fitzgerald; Finance Director/Treasurer Amy Meriwether; Budget7
Director Melissa Appleby; Public Works Director/Town Engineer Tom Roy; Director Culture,8
Parks and Recreation Tom Tyburski; Police Chief Nicholas Boulter; and other interested parties.9
10
PLEDGE OF ALLEGIANCE11
12
Everyone stood for the Pledge of Allegiance.13
14
PUBLIC HEARING (Continued from February 23, 2026) (1:00)15
16
2025 CHARTER REVISION COMMISION’S DRAFT REPORT17
18
[For the Purpose of Hearing Comments from the Public Relating to the Charter Revision19
Committee’s Draft Report]20
21
• Written comments can be emailed to townmanager@simsbury-ct.gov, not read into the22
record, but forwarded to all Selectmen via email23
24
Ms. Mackstutis noted that is a continuation of the Public Hearing on the Charter Draft Report25
from February 23, 2026.26
27
Diane Nash, 5 Merrywood, congratulated the Board of Selectmen and Charter Revision28
Commission on doing a wonderful job on the Charter revisions. She said she attended or listened29
to all of the Charter Revision Commission meetings. She wants everyone to listen to their30
discussions and hear how they arrived at their votes. She said people might not agree with what31
they did, but they did hear from the public.32
33
She said they did explain the roles of the Board of Selectmen and Town management, but she34
still doesn’t think the titles reflect what the public understands. She said the Town Manager is the35
Chief Administrative Officer and the First Selectman and the Board is the Governing Officer.36
She thinks throwing in the title of Chief Executive is confusing. She urged the Board to keep the37
title in Mr. Nelson’s contract but not change the title in the Charter to reflect the change.38
39
Lori Boyko, 15 Oakhurst Road, said she has had some discussions on who has the authority to40
create new Boards, Commissions, Committees, and Sub-Committees and the appointment of41
those members. She said it reads in the Charter like it is an exclusive purview of the Board of42
Selectmen and there is some discrepancy about that. There needs to be more clarity about that.43
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She feels the EDC should be moved out of the Charter, but not to get rid of them, but put them45
under discretion of the Board of Selectmen and move them into an ordinance so the Board of46
Selectmen can choose whether to have them or not as needed.47
Ms. Boyko said there are so many meetings that people can’t attend all of them as they run48
simultaneously. She feels it is essential to have full recordings and transcripts of all meetings in49
full detail as the context of what people say matters.50
51
Ellen Gilbert, 126 Hopmeadow Street, said she also attended most of the Charter Revision52
Commission meetings and had the opportunity to speak at them. She feels it would be beneficial53
to put out sandwich boards 3-5 days before a Public Hearing at Town Hall, in front of the Fire54
Department, West Simsbury and Bushy Hill so people can see which Commission is meeting,55
where the meeting is, and when the meeting is. She said sandwich boards are not that expensive56
and thinks it would greatly benefit the Town.57
58
After no further comments or discussion, Ms. Mackstutis noted that when the Public Hearing is59
closed the 15-day window starts to have more discussions and make decisions on the revisions60
and then possibly send it back to the Charter Revision Commission for more possible changes.61
62
Mr. Antonio made a motion, effective March 2, 2026, to close the Public Hearing on the 202563
Charter Revision Commission’s Draft Report. Ms. Yeisley seconded the motion. After some64
discussion on further discussions on the Charter at the March 9th meeting and tentative meeting65
on March 11th, all were in favor of closing the Public Hearing and the motion passed.66
67
PUBLIC AUDIENCE (11:27)68
69
• Participants may address the Board of Selectmen in person at the Special Meeting70
• Written comments can be emailed to townmanager@simsbury-ct.gov, not read into the record,71
bur forwarded to all Selectmen via email72
73
Ms. Mackstutis noted that there is a lot to discuss on the budget tonight, and she doesn’t feel that74
there will be enough time to discuss the Charter after that, so she is looking forward to discussing75
the Charter at the March 9th and 11th meetings.76
77
Ms. Nielsen, Executive Director of Simsbury Main Street Partnership, said she is confused and78
disheartened as it has been referenced that the Town is giving them money. She’d like to clarify79
this money is fee for service. They have written grants of over $800,000 which are national80
grants, and State and local grants. They include commercial tax revenue. They have kept81
existing businesses in Simsbury, grown businesses, which adds to the commercial tax base,82
which needs to be larger. She said they helped renovate Andy’s Plaza and the Riverview and83
helped with many other businesses.84
85
She said their MOU was codifying what they have been doing. It is really a fee for service, and86
they had to accomplish certain things in the MOU. Every Board of Selectmen has approved Main87
Street funding for the last 30 years. They always have detailed work plans and give updates to88
the Board every year. She said she came before the Board in January and outlined what they are893838
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doing and the new projects they had and got positive feedback. Now she is hearing that maybe90
someone wasn’t happy and that wasn’t communicated with her. She said there has been talk91
about recusal of a selectmen member, which she doesn’t know about.92
93
Ms. Nielsen said there has been talk about them getting tons of volunteers and they do get94
volunteers and that’s what makes Main Street so successful. She said Main Street does a lot with95
very limited resources and limited budget for property and business owners.96
97
She said she knows that legally the Board can change the MOU but doesn’t feel that that would98
be in good faith. She said she understands if difference between renegotiating and that is fine, but99
this wasn’t a renegotiation. She said they have not had any negative criticism or feedback so this100
is very confusing. She said there was no discussion about the $85,000 given last year. She said101
they have tons of letters from business and property owners who say they wouldn’t be in102
business if it wasn’t’ for Main Street. Ms. Nielsen then quoted from an email she had sent to the103
Board “from the time of our initial investment in this key town center property in 2016 until104
today no other organization has provided such professional and highly valued assistance to us.”105
That is part of a very small email. She also read a letter that she received. She asked that the106
Board fully fund Main Street as it is the right thing to do.107
108
Diane Nash, 5 Merrywood, said she and Ms. Masino had purchased sandwich boards last year109
and she would donate them to the Board to post notices around Town. It is what the citizens of110
the Town want. She feels if Economic Development is not in the Charter, the Board should fund111
Main Street. She said we need real people that live, work and know the Town and that they can112
attract new people to our Town.113
114
Ms. Nash said Mr. Nelson is a great Town Manager, but he is not the same as Main Street or the115
Board or the public. They are two valuable commodities, and the Town needs the best of both.116
The Board should not discount the people in this Town. She also spoke about having issues with117
the new website. She said we shouldn’t need a special program to learn how to use the website.118
She said to find out what you want to accomplish and what words mean to people. Get119
suggestions and do something about the issues.120
121
Lori Boyko, 15 Oakhurst Road, said there is a difference in outside agency requests, and many122
are charitable donations and not fees for service. She said many charitable causes are very123
worthy, but they should not be funded by taxpayers. She doesn’t think the Board should not124
make decisions on where taxpayers want to put their dollars. She said if we are getting125
something specific from these organizations and paying for that it is a different story.126
127
Ms. Boyko said she does think we should have a Deputy Director/Head of Department at the128
Library as back-up management and plan of succession, which is something we don’t have. She129
said she likes the idea of the business library being ½ time at the Library and ½ time at Town130
Hall as it would be a natural fit. She also feels the Town needs an economic development plan131
with in-house staff members directed by the Town Manager would be good so economic132
development can move towards the future and interface with the plan.133
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Ms. Boyko said the Town has been a custom to Main Street being here, but year after year the135
minutes indicated that they were always supposed to be self-funded and to make their way off of136
the Town’s payroll. She feels there is a conflict as funding duties to their board and duties to the137
Town don’t always coalesce. She feels the economic development plan needs to come from the138
Board to the Town Manager and then staff. A lot of what Main Street does for the Town is Sarah139
Nielsen who has done an incredible job, but if she leaves, we don’t have a backup plan for that140
either.141
142
She feels we need to think about getting our arms around an in-house economic development143
plan. Taxes have been cut for the horses and the grand list is not growing. We can’t just keep144
adding while not taking something out.145
146
SELECTMEN ACTION (28.07)147
148
a) Review, discuss and adopt FY27 Operating Budget and Capital Improvement Plan149
(CIP)150
151
Ms. Mackstutis asked that the Board go through the sections of the budget that they didn’t get to152
go through on Saturday. She would then like to look at things that need to be revisited like153
revenues, then look at finalizing capital, and then see where they are. She said the Board needs154
to look at the Town Manager’s general budget, Board of Selectmen; Boards and Commissions;155
Finance; Probate, Elections; Benefits and Insurance: Operating Transfers and Funds.156
157
There were some questions and discussions on Human Resources and special events under the158
Town Manager’s budget as it was larger this year. Ms. Appleby said this would be for the Public159
Safety Committee items. Mr. Nelson said this was to help build HR and add capacity for events160
for Town’s workplace safety as previously discussed. They had hired a consultant and received161
an award from CERMA for their efforts. He noted that the return on this investment is162
significant. It is an organizational increase of $1700 total.163
164
There was also discussion on the GWI, union positions and merit increases contingencies, and165
transfers (page 92). There was also discussion furniture, phone service, labor relations/paralegal,166
anticipated legal fees, fees and subscriptions, the shared position in the Town Manager’s office,167
etc. Some of these items are being right sized, but they can be addressed further or have a168
discussion on reducing some items. Mr. Beal was interested in reducing legal fees to $120,000169
and taking the $5,000 increase away from them.170
171
There was some discussion on the Town Manager’s new office position. Mr. Nelson said this is172
a reallocation of a part-time person, not a new position. They would be splitting the current full-173
time Business Development Coordinator from the Library and deploying half of their time to174
help the Town Manager’s office for economic development to help build an internal capacity175
within the building to do some important work on the economic development front, etc. This176
position would be a zero cost to taxpayers. The employee would receive a step increase.177
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Mr. Nelson explained how this position presented itself during the budget process and feels this179
would be part of the economic development the Board is looking for. They are trying to come up180
with a new job description at this time. It is an administrative position that fits within the union181
and does work there. The position would be working with the Board, Economic Development182
and Main Street Partnership. Mr. Nelson said he needs this extra resource to drive this183
development forward. The Board is looking for a specific plan and job description.184
185
After further comments, Mr. Antonio would like to table this discussion so it can be brought up186
with Personnel and the Union to create a job description, and if appropriate, to put out a RFP for187
this job description and not do this because we found cost savings within the organization.188
189
Mr. Nelson said the economic development mission is his responsibility and this Board made190
comments in his review that they are not happy with this mission. However, he can not create191
good economic development without funding for it. The employee would be working with EDC,192
Main Street and the Chamber.193
194
Mr. Beal said he is familiar with the concept, but the process seems to be a challenge with this195
Board as there has not been any discussion on the capacities. They would need anticipated goals196
for this role. He would like to get thoughts and guidance from Personnel on how to utilize this197
role. It would be a challenge for him if we don’t give Mr. Nelson the resource for economic198
development knowing that they just told us we don’t have enough work for the business resource199
Library person and yet kept that role there while funding it. This would send a message of how200
we value the staff, especially when we have alternatives in front of us and a chance for us to get201
resources through them. He is willing to consider this position.202
203
Ms. Miceli said they are not saying they don’t have enough work for this person at the Library,204
but they were asked to find some efficiencies and there will be some things that will be given up205
in services to the community.206
207
After further discussion, Ms. Mackstutis said the Board could go with the concept and keep this208
position full-time at the Library. She said Mr. Nelson needs to bring a plan as to how the209
resources will work together with a job description and proof of how his office can’t do the210
administrative work without these resources and a plan of how the relationship will work with211
Main Street and EDC, etc.212
213
Mr. Nelson said he would like to know if the Board support this concept so they can continue to214
work on the job description, etc. and not waste their time doing so. He spoke about making the215
grand list better and taking incremental steps to right-size some issues by restructuring,216
reorganizing, and possibly cutting, while efficiency seeking.217
218
Finance:219
220
Ms. Meriwether gave a handout to the Board. She said this is legal history from labor relations221
from fy19 to present. She said even without negotiations, we are running high on this account222
compared to the budget over the years. Even if we don’t have negotiations, we have2234141
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terminations, personnel issues, regulation issues, grievances, arbitrations, etc. that we use an224
attorney for. The $55,000 is still low.225
226
There were some questions about going out to RFP for a new bank. Ms. Meriwether said it is227
time to do it now and she has a list of banks to send RFPs to. There was also some discussion on228
the Clerk fees and the Tax Department where part-time was moved to a full-time position. Ms.229
Meriwether gave the Board a paper on this subject. Clerk fees have increased due to length of230
meeting times. Tax Department had part-time staff went to full-time floater position. They are231
asking to increase the part-time person’s hours from 29 hours to 35 hours a week as there is a232
history of motor vehicle and housing apartments staffing has decreased.233
234
Ms. Meriwether said the Tax Collector works about 6 – 10 hours outside of her normal week to235
complete tasks that only she can do. There are not enough available hours for the Tax Collector236
to work on her delinquencies and the cost classification study. Ms. Meriwether then explained237
the rest of her budget. There was a decrease as ClearGov was not approved. Ms. Meriwether238
noted that the Town is going ok with getting paid back what is owed on motor vehicles. Ms.239
Appleby noted under the Assessor, to add back to the contingency the percentage increase would240
be 3.8% not 6%.241
242
Board of Selectmen – Public Health Agencies/ Boards and Commissions (pg32)243
244
Mr. Nelson said after speaking to Attorney Bob DeCrescenzo, the Town could purchase SVAA245
and then lease it back to them. He would craft a capital lease that would allow for a payback246
over a 5-year term. The risk on the Town’s side is the amount of liability insurance that SVAA247
could have to carry on that. If anyone on the Board has questions on that, he encouraged them to248
call Attorney DeCrescenzo.249
250
There was more discussion on the Main Street Partnership MOU funding of $85,000. Ms.251
Mackstutis wants to make sure that they will be working with Economic Development and the252
Town Manager’s office and that they all reach out to each other to make Mr. Nelson’s plan work.253
254
After discussion, Mr. Antonio made a motion, effective March 2, 2026, to fully fund Main Street255
Partnership at $85,000 as requested, for the remaining and final year of the MOU in existence,256
subject to our financial review. Ms. Mackstutis seconded the motion.257
258
After more discussion, Mr. Beal made a motion to table the previous motion. Ms. Yeisley259
seconded the motion. Mr. Beal, Ms. Mackstutis, Ms. Yeisley and Mr. Paine were in favor. Mr.260
Looney was against and Mr. Antonio abstained. Therefore, the motion passed.261
262
There was some discussion on the Chamber and if they should receive the $5,000 requested. Mr.263
Antonio noted that the Town should be given space at the Spooktacular and be listed as a264
presenting sponsor there.265
266
Ms. Yeisley said that there should be a process for funding moving forward.267
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Ms. Yeisley made a motion to recess at 7:19pm. Mr. Looney seconded the motion. All were in269
favor and the motion passed.270
271
The Board resumed at 7:31pm.272
273
Ms. Appleby noted that the big increase in Land Use advertising is because we are required to274
post notices in the Hartford Courant. They used to do “zoned rates”, but they no longer do that275
and they are posted statewide. In 2026 they are going up half of the full rate and in 2027 they are276
going up 75% of the full rate. However, we are on a grandfathered rate at this time.277
278
There was also some discussion on Aging and Disability asks and the relocation of the Probate279
Court. Mr. Nelson noted that Avon has responded about available and they will be meeting with280
them to discuss it further.281
282
The Board asked if we can use reserves of $20,000 for the Probate Court item.283
284
Benefits, Insurance, Transfers and Funds (page 89)285
286
There was some discussion on the Police and Town increases in pensions. There was also some287
discussion on Open Benefits (OPEB). Ms. Meriwether said these figures are calculated by288
Milliman every year. Ms. Meriwether said that the OPEB is new this year – a Board of Finance289
initiative. They are actually going to use the trust fund. This will be an annually required290
contribution for the OPEB fund so it will remain at 100% funding level.291
292
Mr. Paine had a question on the general liability – workman’s compensation that is going up293
$7,000. Ms. Appleby noted that the decrease in workman’s compensation was over several294
years. She said they don’t get the premiums until late spring, so they do a 3% projection. You295
may not see anything changing for about 5 years.296
297
Ms. Mackstutis asked about the $20,000 in-kind payment for the Restaurant at the Farms and298
how that will show up. Ms. Meriwether said it doesn’t show here as it doesn’t affect the bottom299
line.300
301
Ms. Mackstutis also had a question on the transfer of $14,500 from Julia Darling. Ms. Appleby302
said the Board is discussing a request from VNA of $7,000 up to $13,000 and the Meals-on-303
Wheels for $7,500.304
305
There was also some discussion on the Simsbury Housing Authority revenue. Mr. Nelson said306
the agreement was made in 1973 and really needs to be looked into again. His team is going to307
be checking on this agreement and how much we should be supporting the Housing Authority,308
and they should have a proposal for the Board during the summer.309
310
Ms. Yeisley asked about the Southwell Trust transfer $14,430 from the general fund and Ms.311
Meriwether said it was for the food pantry lease and Wednesday lunch program.312
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Police314
315
Ms. Caulfield said in the initial budget there was an ask for a dispatcher so they could go from 7316
to 8, which would be a multi-faceted role based on the workload. This would also help keep the317
patrol officers on the road a little more as they wouldn’t have to come back in to relieve a318
dispatcher for meals, breaks, etc.319
320
Chief Boulter said there is 1 dispatcher on the midnight shift, which is adequate. The day shifts321
are 7-3 and 3-11 and there are 1-2 dispatchers depending on the schedule. He said they had322
reached the point where 1 dispatcher could be a challenge. There are 11 crossing guards calling323
in the am and then in the pm as well, along with all other people calling for directions, etc. and324
about an average of 3 medical calls a day, usually about the same time. He said some of the calls325
could take several minutes each, while they are gathering vital information and giving326
instructions, while getting other calls. Having another dispatcher would help significantly.327
328
Mr. Nelson said this is a union request to add this position to help reduce stress, tension and329
overload. The request was very compelling. He also noted that there are 5 vacant positions in the330
Police Department. There was also some discussion on overtime, and morale, and productivity.331
Mr. Nelson said if the Board will fund it for ½ a year they would make up for the cliff. Chief332
Boulter said the position is full time with a salary of $71,000 plus benefits. This needs to be333
discussed further.334
335
Revenues336
337
Mr. Nelson said staff has been struggling about a $500,000 decrease in projected investment338
income. They are also struggling with a 14% increase to health care costs. He said those two339
things are about $800,000. The Police vacancy protects the position while not taxing the340
taxpayers of about $375,000 and the unwinding of CNR goes with another $415,250. Therefore,341
there were 2 crises and 2 solutions. He said they were trying to figure out what else could be342
done on the revenue side and they said the investment income of $500,000 could be changed to343
$475,000 or $480,000 and it could still remain within the range of what the analysis is.344
345
There was also some discussion on the department’s revenues, the increase in building fees and346
the Fire District. They discussed the ECS funding and the Government’s push to fund ECS.347
348
Capital349
350
Ms. Mackstutis said she made the Apple Barn a priority as she feels it could be used as a revenue351
generating area, but it is not in the current year’s budget. Mr. Antonio said he feels the Apple352
Barn could be used for alternative purposes in the future, and it could probably be pushed out to353
2028 until we have a path. There was some discussion on the timeline of the Apple Barn project.354
There would be about 4 months of design work with a 6-9 month renovation.355
356
There was also some discussion on the bonding of neighborhood paths of $380,000 in the current357
year. There are some options of a gravel path and just doing enough to keep the trails safe. Mr.3584444
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Fitzgerald said next year begins another bonding period. There was discussion on what could be359
bonded now and what could be bonded later.360
361
There was also some discussion on security and fire alarms upgrades. Ms. Appleby said this362
project has been bumped out 3 times now. There was discussion on how to use up the capacity363
the Board has. Mr. Nelson said we should use capital to do the fire alarms now.364
365
After further budget discussion, Mr. Antonio made a motion, effective March 2, 2026, to approve366
$200,000 for SVAA capital project out of reserves with the condition to work on owning it and a367
lease arrangement that minimizes the Town’s risk, subject to the Town Attorney’s approval.368
Further move, to authorize the Town Manager to make arrangements that protect the Town’s369
assets. Ms. Yeisley seconded the motion. All were in favor and the motion passed.370
371
Ms. Yeisley made a motion, to take a recess. Ms. Mackstutis seconded the motion. All were in372
favor and the motion passed.373
374
There was more discussion on outside services and legal fees. Ms. Meriwether said Interval375
House was decreased $2500; Theatre Guild was decreased $3500; Gifts of Love was decreased376
$6,000; Modern Vintage Opera down $3500; Amplify down $1761; and the Chamber was377
decreased $2500. Also, on the VNA contribution, which was increased $6000, but it is offset378
from Belden Trust, so it would be a net zero. Main Street is a place holder now, but there were379
convincing comments on keeping them at $85,000. She said general legal was decreased by380
$39,000, and there was the increase to labor she hopefully convinced the Board to leave alone.381
The Probate Court will be decreased $20,000, which will be offset with capital reserves, and382
investment income would be increased $20,000. Also, SVAA would be increased from $60,000383
to $140,000 to fund the ambulance and offset with capital reserves.384
385
Ms. Mackstutis made a motion to bring the Main Street item back to the table. Ms. Yeisley386
seconded the motion.387
388
Mr. Beal said he is happy to vote tonight, but there should be a review of their financials in an389
appropriate executive session. He would like to request an agenda item at a future meeting390
where the Board can discuss finances for Simsbury Main Street Partnership. The previous391
motion was to increase Main Street Partnership to get to the $85,000 ($50,000 added) with the392
condition that Mr. Beal made to get information and put on an agenda to get financial393
information. All were in favor and the motion passed.394
395
Ms. Yeisley made a motion to take a 5-minute recess. Ms. Mackstutis seconded the motion. All396
were in favor and the motion n passed.397
398
Ms. Meriwether said before all the changes the tax increase was 2.18%. With all the changes in399
expenses the increase was $117,000. The increase to revenues is $168,000. Therefore, with all400
changes the increase in taxes is 2.15%. She said the mill rate went down with an increase in401
expenditures, which is offset by revenues.402
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After some discussion, Mr. Beal made a motion, effective March 2, 2026, to approve the Board404
of Selectmen 2026 – 2027 Operating Budget in the amount of $30,628,420, to include the405
following changes from the Town Manager’s Proposed Budget:406
407
($15,500) – Decrease BOS – Community Services Public Agency Support408
$4,239 - Increase Social Services Public Agency Support409
$47,500 – Increase Economic Development Public Agency Support410
($39,000) – Decrease Legal Services Legal Fees411
($20,000) – Decrease Regional Probate Court Public Agency Support412
$140,000 – Increase Emergency Management Public Agency Support – SVAA413
$ 20,000 – Increase Investment Income414
$140,000 – Increase Operating Transfers – Capital Reserves Fund415
$6,000 – Increase to Operating Transfers – Belden and Southwell Trust416
417
Mr. Paine seconded the motion. All were in favor and the motion passed.418
419
Mr. Looney made a motion, effective March 2, 2026, to approve the Water Pollution Control420
2026-2027 Operating Budget in the amount of $5,914,158 (including Avon and Granby CWF421
share). Mr. Antonio seconded them motion. All were in favor and the motion passed.422
423
Mr. Looney made a motion, effective March 2, 2026, to approve the Residential Property 2026-424
2027 Operating Budget in the amount of $425,450. Mr. Antonio seconded the motion. All were425
in favor and the motion passed.426
427
Mr. Looney made a motion, effective March 2, 2026, to approve the Simsbury Parks and428
Recreation Fund 2026-2027 Operating Budget in the amount of $3,032,788. Mr. Antonio429
seconded the motion. All were in favor and the motion passed.430
431
Mr. Looney made a motion, effective March 2, 2026, to approve the Debt Service 2026-2027432
Operating Budget in the amount of $$9,064,275. Ms. Yeisley seconded the motion. All were in433
favor and the motion passed.434
435
Mr. Antonio made a motion, effective March 2, 2026, to add the following new projects to the436
Capital Improvement Plan for 2026-2027 in accordance with the Charter Section 803(b):437
438
Greenway Improvements $150,000439
Irrigation Replacement – Various Parks & Fields $150,000440
Simsbury Farms Golf Course - Clubhouse Reno and Expansion $ 40,000441
Historic Building Restoration $171,000442
Rental Buildings Exterior Repairs $341,600443
Wheeled Excavator $235,000444
Air Ventilation System (Highway Garage) – Supplemental $ 38,000445
Cold Storage Building $ 95,000446
Intersection and Roadway Safety Improvements $125,000447
Drainage Improvements $150,0004484646
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Aeration System Energy Improvements $ 75,000449
Influent Pump $275,000450
On-Site Waste Recovery System $575,000451
452
Ms. Yeisley seconded the motion. All were in favor and the motion passed.453
454
Ms. Yeisley made a motion, effective March 2, 2026, to approve the Capital Improvement455
Program to include the following projects in 2026-2027, with a total funding of $9,541,925 for456
2026-2027:457
458
Recommended Funding459
460
SHS Turf & Track Resurfacing $2,200,000461
Bonds462
District Flooring Improvements $ 250,000463
Bonds464
District Network Infrastructure $ 350,000465
Bonds466
Greenway Improvements $ 150,000467
Cash468
Irrigation Replacement – Various Fields & Parks $ 150,000469
Cash470
Simsbury Farms Golf Course – Clubhouse Reno & Expansion $ 40,000471
Cash472
Simsbury Farms Swimming Pool – Plaster Replacement $ 170,000473
Cash474
Maintenance of Neighborhood Paths & Connecting Trails $ 380,000475
Bonds476
Roof Repairs (Town Hall, Eno Hall, & Library) $ 825,000477
Bonds478
Historic Building Restoration $ 171,000479
Cash480
Highway Street Sweeper $ 345,000481
Grants/Cash482
Sidewalk Reconstruction $ 251,325483
Cash484
Highway Pavement Management $1,800,000485
Bonds/Grants486
Rental Buildings Exterior Repairs $ 341,600487
Cash488
Security & Fire Alarm Upgrades $ 550,000489
Bonds490
Wheeler Excavator $ 235,000491
Grants4924747
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Air Ventilation System (Highway Garage) – Supplemental $ 38,000493
Grants494
Cold Storage Building $ 95,000495
Cash496
Intersection & Roadway Safety Improvements $ 125,000497
Cash498
Drainage Improvements $ 150,000499
Cash500
Aeration System Energy Improvements $ 75,000501
Sewer Use502
Influent Pump $ 275,000503
Sewer Use504
On-site Waste Recovery System $ 575,000505
Sewer Use506
507
Mr. Looney seconded the motion. All were in favor and the motion passed.508
509
Mr. Paine made a motion, effective March 2, 2026, to refer the following capital projects to the510
Planning Commission in accordance with CGS Section §8-24:511
512
SHS Turf & Track Resurfacing513
District Flooring Improvements514
District Network Infrastructure515
Greenway Improvements516
Irrigation Replacement – Various Fields & Parks517
Simsbury Farms Golf Course – Clubhouse Reno & Expansion518
Simsbury Farms Swimming Pool – Plaster Replacement519
Maintenance of Neighborhood Paths & Connecting Trails520
Ms. Yeisley seconded the motion. All were in favor and the motion passed.521
522
b) Discuss and Possible Action on the 2025 Charter Revision Commission’s Draft Report523
524
There was no action at this time.525
526
ADJOURN527
528
Mr. Antonio made a motion to adjourn the Special Meeting of the Board of Selectmen at 9:50529
p.m. Mr. Looney seconded the motion. All were in favor and the motion passed.530
531
Respectfully submitted,532
533
Kathi Radocchio534
Clerk5354848
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CALL TO ORDER1
2
The Special Meeting of the Board of Selectmen was called to order at 6 :00 p.m. in the Main3
Meeting Room of the Simsbury Town Offices. Present were: First Selectman Wendy4
Mackstutis; Board members Curtis Looney, Diana Yeisley, Mike Paine and Kevin Beal. Others in5
attendance included: Town Manager Marc Nelson; Deputy Town Manager Tom Fitzgerald; Parks6
and Recreations Director Tom Tyburski; Attorney Bob DeCrescenzo; and other interested parties.7
8
PLEDGE OF ALLEGIANCE9
10
Everyone stood for the Pledge of Allegiance.11
12
PUBLIC AUDIENCE (0:45)13
14
• Email townmanager@aimsbury-ct.gov by Monday, March 9, 2026, to register to speak to15
the Board of Selectmen live through Zoom16
• Written comments can be emailed to townmanager@simsbury-ct.gov., not read into the17
record, but forwarded to all Selectmen via email18
19
Joan Coe, 26 Whitcomb Drive, said the First Selectman said public audience is an inconvenience20
to the Board, but is something they must tolerate. She feels public audience is not an21
inconvenience and should be encouraged. She spoke about the 5 minutes the public has for their22
comments. The public should speak for their best interest. They should be heard and their23
comments should be reviewed by the Board. Ms. Coe said while we are celebrating the 250th
24
Declaration of Independence, the rights of the people and people being created equal are25
important. She said it is the right of the people to create forms of government. She also spoke26
about high taxes, accountability, economic development and expansion or new business27
opportunities. Ms. Coe also spoke about the increases in the Board of Ed and Board of Selectmen28
budgets and the use of reserves. She also said the Board increased the funding for SVAA and29
Main Street Partnership, while cutting other interests. She feels the International Skating Center30
should be paying for taxes and Eno Trust should be submitting their financials. She also spoke31
about pickle ball courts being unstable and having grass fields instead of turf.32
33
There were no further comments in Public Audience.34
35
CONSENT AGENDA (6:06)36
37
Ms. Mackstutis made a motion, effective March 9, 2026, to put Action Item a) Authorize the38
Town Manager to Execute Tax Refund Overpayments and b) Approve Parks Mechanic II and39
Golf Course Mechanic II Job Descriptions to the Consent Agenda. Also, to move Appointments40
and Resignations a) Resignations from and Appointments to the Fair Rent Commission and b)41
Acknowledge Receipt of a Resignation form the Open Space Committee to the Consent Agenda.42
Ms. Yeisley seconded the motion. All were in favor and the motion passed.43
44
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FIRST SELECTMAN’S REPORT (6:50)46
47
Ms. Mackstutis said she wanted to take the liberty on behalf of the Antonio family to thank48
everyone in Town, the staff, and Board, there has been an outpouring of care, concern, and love49
while the Antonio family is going through right now. It is hard to watch what they are going50
through, between the health issues, the fire on top of that, plus the loss of a dog. She asked51
everyone to keep sending prayers to them and when they need us, we will find a way to get them52
what they need. She said the Board loves Mr. Antonio, and they are sorry he can’t be here53
tonight, but the Board cares about him and misses him.54
55
TOWN MANAGER’S REPORT (7:50)56
57
Mr. Nelson said Town staff echoed Ms. Mackstutis’s comments, and they give the Antonio58
family their best. The Town Manager, Marc Nelson, reviewed his Town Manager’s report.59
60
LIAISION AND SUB-COMMITTEE REPORT (9:05)61
62
Mr. Beal did not have any report at this time.63
64
Mr. Looney said there was a Police Commission meeting with discussion about changes at the65
Police Academy. There will be more information to come.66
67
Ms. Mackstutis did not have any report at this time.68
69
Ms. Yeisley said there was a meeting with the Board of Ed, SMPAC, and Mr. Roy to discuss70
holding the graduation at the Performing Arts Center while construction was going on. After71
discussion, they will be moving forward with the graduation event.72
73
Mr. Paine said the Zoning Commission gave an update on changes to Zoning Regulations. There74
will be public input at the Library on Monday, March 30, 2026, from 7 – 9 p.m.75
76
SELECTMEN ACTION77
78
a) Authorize the Town Manager to Execute Tax Refunds Overpayments79
80
This was moved to the Consent Agenda.81
82
b) Approve Parks Mechanic II & Golf Course Mechanic II Job Descriptions83
84
This item was moved to the Consent Agenda.85
86
87
88
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c) Discussion and Possible Action on the 2025 Charter Revision Commission’s Draft90
Report (10:30)91
92
Ms. Mackstutis said she put together a working spreadsheet on items the Board sent to the93
Charter Revision Commission. This Board has given them some key points that they wanted94
addressed.95
96
Ms. Mackstutis asked about 3b holding separate elections of the Chief Executive Official to97
being appointed by the Town Council. The Board is willing to leave this alone but would like to98
have some discussions on this in the future. The Board agreed.99
100
Ms. Mackstutis went to item c about the person who comes in second; there doesn’t seem to be101
any desire to change this. Mr. Beal said this is consistent with State statutes. The Board agreed.102
103
Ms. Mackstutis said number 4, review of referendum triggers; there doesn’t seem to be any need104
to change this either. The Board agreed.105
106
Ms. Mackstutis went on to section 403 – the clarification, directing and asking staff to do things107
was improved from before. It’s a little more enhanced. Mr. Paine had some concerns as no108
Board or Commission should be going to Town staff unless they are working with Town staff.109
Everything should go through the Town Manager.110
111
Ms. Barnett explained what the changes meant. After further discussion, the Board will ask the112
Charter Revision Commission to give further clarity on that section.113
114
Mr. Beal said in section 404, First Selectman section 404a, that it talks about limiting115
compensation for the First Selectman. It exempts them from Town benefits. He feels they116
should add language “as required by law” to that section. Attorney DeCrescenzo agrees.117
118
There was some discussion on capitalization of certain words. No changes will be made at this119
time. However, Public Safety and Personnel should be capitalized.120
121
Mr. Beal spoke on 404d – supervision of the Town Manager section. He said it’s appropriate for122
efficiencies and helpful in communication to convey the will of the Board to the Town Manager,123
but it doesn’t actually speak to that from what he reads. He would like to add some language124
with the concurrence of the Board of Selectmen or something that would more tightly construe125
the responsibilities of the primary supervisors, not independent of the Board of Selectmen but126
subject to the will of the majority of the Board. Ms. Mackstutis said she viewed this differently127
and the changes made it clearer. After discussion, the Commission will be asked to review this128
further for clarification to strengthen the language and references 502.129
130
Ms. Yeisley wanted to revisit the name of a current commission. Under the duties of Culture,131
Parks and Recreation, she would like the word culture removed for multiple reasons. Then the132
Board would be able to create cultural or art commission, etc. under an ordinance.133
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Ms. Mackstutis said there has been a lot of push back on taking EDC out of the Charter. She said135
they could take out all non-state required Boards and Commissions out of the Charter and have136
them by ordinance only.137
Other Towns do this. This would then burden this Board to create a few ordinances like CPR,138
Open Space, Design Review, Conservation, etc., and this would make them more flexible to139
move with the times as priorities change rather than be locked in for 7 years.140
141
After discussion, the consensus was to put EDC back into the Charter and to leave the Boards142
and Commissions as they were. Attorney DeCrescenzo said the language could also be changed.143
He said the only Boards and Commissions that have to be in the Charter are Building Code of144
Appeals, Conservation Inland/Wetlands, Conservation, and the Public Building Committee.145
Everything else can be done by ordinance.146
147
After discussion, the Board decided to send this issue back to Charter Revision to relook at EDC.148
149
Ms. Yeisley brought up the change in the name of Culture, Parks and Recreation again. She150
wants to take culture out of the Charter. She spoke about what will happen in the future if151
someone wants to create an ordinance for Culture, but they says it is already in the Charter. After152
discussion, they will leave Culture in.153
154
There was some discussion on wording in many places that says “where upon affirmative votes155
of at lease 4 Selectmen” is mentioned in the Charter. Ms. Mackstutis was given clarification on156
this wording and the wording will remain.157
158
Mr. Nelson pointed out a loophole in the Charter that allows for a 5-member body to accomplish159
something that might not be able to be accomplished if everyone was there. Ms. Barnett said the160
Charter Revisions Commission didn’t change that wording. Mr. Fitzgerald read the last line in161
Section 402 for clarification. No changes will be made.162
163
Mr. Beal said he followed up on a couple of comments under Conservation Inland/Wetlands. He164
spoke to some members of the Commission as the comments were well thought out and there165
were good arguments on the issues.166
167
Ms. Yeisley said she did some research about keeping the Commissions together or separate.168
She said she learned that if they are separate there are time constraints, and focus. If the169
Commissions are combined, they spend 90% of their time on wetlands regulatory duties, often170
neglecting proactive conservation, education, and open space planning, etc. After discussion, the171
Board decided to accept the Charter Revision Commission’s recommendations. Mr. Paine would172
like to leave them together to streamline the process, etc.173
174
Ms. Mackstutis asked what Town Forest Commission was. Attorney DeCrescenzo said it is175
required under State Statute.176
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Ms. Mackstutis wanted to go back to the list: She said the number and function of the Town’s178
Boards and Commissions and make adjustments as the Commissions deem appropriate including179
terms of office for the Boards and Commissions – there were no proposed changes.180
181
Eliminate dormant Boards and Commissions – removed EDC – asked Charter to revisit this. She182
noted that the Finance Sub-committee still exists. However, she personally doesn’t see a need for183
the Finance Sub-committee.184
She would like to take it out and just add as an ad hoc commission when needed. After some185
discussion, this sub-committee will be kept in the Charter.186
187
Ms. Mackstutis said they reviewed appointing vs. electing memberships to Boards and188
Commissions didn’t

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