Minutes
Public Building Committee - Minutes - Mar 2, 2026
Mar 2, 2026
A public record published by the Town of Simsbury (simsbury-ct.gov). mySimsbury indexes it and makes it readable; it is not the official copy. View the original file.
1 PUBLIC BUILDING COMMITTEE TOWN OF SIMSBURY Minutes of the Regular Meeting March 2, 2026 Subject to Approval There being a quorum present, Chair Derr called the Regular Meeting of the Public Building Committee to order at 7:04 p.m., which was conducted in person in the Board of Education Conference Room at Simsbury Town Hall and via Zoom. PRESENT ☒ Mr. Ryan Burns ☐ Mr. William Clegg ☒ Mr. Richard Derr ☐ Mr. Lucian Dragulski ☒ Mr. Michael Egan ☒ Ms. Dagny Griswold ☐ Mr. David Moore ☒ Mr. John Salvatore ☐ Ms. Marcianne Timm GUESTS Arcadis: Zach Machold, Onsite Project Manager Simsbury Engineering Department: Thomas J. Roy, PE, Director of Public Works, Town Engineer; Adam Kessler, Deputy Town Engineer Simsbury Public Schools: Jason Casey, Director of Infrastructure & Technology Jacunski Humes Architects: Andrew Whitehouse, Project Architect Minutes Recorder: Jessica Campbell, PBC Clerk and Administrative Secretary with the Simsbury Water Pollution Control Authority (WPCA) 1. PUBLIC AUDIENCE There were no public audience members or comments. 2. MINUTES OF THE FEBRUARY 2, 2026, REGULAR MEETING Mr. Egan made a motion to approve the February 2, 2026 Meeting Minutes. Ms. Griswold seconded the motion. Mr. Burns and Mr. Salvatore abstained due to their absences. The motion passed. 2 3. LATIMER LANE RENOVATION a. Arcadis Invoice # 36103132 Mr. Egan made a motion to approve the payment of Arcadis Invoice # 36103132, dated 02/04/2026, in the amount of $3,780.00. Mr. Burns seconded the motion, which passed unanimously. b. Latimer Lane Closeout Mr. Machold reported that the punch list work has been completed. Per the contract warranty, any remaining landscaping work may be completed within one year. Arcadis will prepare a report detailing project expenditures and remaining contingency funds. Mr. Machold stated he will be joining April’s meeting. Mr. Machold left the meeting at 7:09 p.m. 4. TOOTIN' HILLS PARTIAL ROOF REPLACEMENT Mr. Casey and Mr. Whitehouse joined the meeting at 7:20 p.m. Mr. Casey shared H.B. Fishman & Co. is under contract and a report is anticipated. He also stated there have been no leaks but any additional work is on hold until the snow melts. Mr. Whitehouse did not provide an update at this time. Mr. Egan made a motion to approve PCO06 in the amount of $523.00. Mr. Burns seconded the motion, which passed unanimously. Mr. Egan made a motion to approve the payment of Imperial Invoice, dated 01/28/2026, in the amount of $523.00. Mr. Salvatore seconded the motion, which passed unanimously. Mr. Casey and Mr. Whitehouse left the meeting at 8:11 p.m. 5. SIMSBURY MEADOWS PERFORMING ARTS CENTER – BAND SHELL EXPANSION a. Progress Status Report Mr. Kessler reported that the structural steel installation is complete. Framing and decking are currently underway, with a focus on enclosing the building as soon as possible. Under-slab plumbing began toward the end of February and is expected to be completed shortly. SMPAC requested the addition of a shower, noting that certain performers require this amenity at the venue. The project can support installation of the necessary drain line and reconfiguration of the bathroom to allow for a future shower; however, the shower installation itself will be completed under a separate project. The current schedule indicates a projected completion date of July 3, 2026. 3 b. Review Proposed Change Order Mr. Egan made a motion to approve PCO13 in the amount of $2,363.00. Mr. Burns seconded the motion, which passed unanimously. Mr. Egan made a motion to table PCO14 until April’s PBC meeting. Ms. Griswold seconded the motion, which passed unanimously. Millennium Builders submitted RFIs regarding manufacturer specifications for installation of soffit and fascia panels, Nichiha panels, and Nichiha shakes over GlassMat sheathing. The soffit and fascia metal panels cannot be fastened directly to GlassMat sheathing and require plywood or OSB. The Fire Marshal has indicated that fire-rated plywood is required in these areas. No cost implications have been provided to the Town at this time. Mr. Kessler explained the panels require a pre-approved mounting system to be installed over the 2” foam board insulation. While the Town evaluates alternative solutions, Millennium Builders has proceeded with installation of the sheathing. As of February 26, they have not provided pricing for the required mounting system. This item is critical to both schedule and cost. Mr. Kessler shared the shake-style panels require a nailable substrate. Colliers Engineering & Design has recommended installation of 7/16” plywood in accordance with manufacturer specifications. Mr. Kessler presented two options regarding siding systems. He shared as supported by a COMcheck performed on February 2, 2026, the project can support a reduction in rigid foam insulation from 2-inch (R-10) to 1-inch (R-5); therefore, a furring system is not required. Mr. Egan made a motion to approve PCO17 (a credit of $10,823.00) and PCO18 (a credit of $1,827.00). The motion rejects PCO15, PCO16, and PCO19. The project impact has a credit of $12,650.00. Mr. Burns seconded the motion, which passed unanimously. c. Review Pay Applications & Invoices Mr. Salvatore made a motion to approve payment of Application #4, dated 02/26/2026, in the amount of $285,603.00. Mr. Burns seconded the motion, which passed unanimously. Mr. Egan made a motion to approve the payment of Colliers Engineering & Design Purchase Order # 26001196, dated 02/28/2026, in the amount of $3,325.00. Mr. Burns seconded the motion, which passed unanimously. Mr. Egan made a motion to approve payment of the following invoices from Tri-State Materials Testing Lab: Invoice #TSMT17236 (dated 02/07/2026) in the amount of $1,209.63; Invoice #TSMT17253 (dated 02/07/2026) in the amount of $1,667.01; Invoice #TSMT17277 (dated 02/07/2026) in the amount of $2,396.35; and Invoice #TSMT17291 (dated 02/10/2026) in the amount of $1,098.82. Mr. Burns seconded the motion, which passed unanimously. 6. ADJOURNMENT Mr. Egan made a motion to adjourn the meeting at 8:15 p.m.; Mr. Burns seconded the motion, which passed unanimously.