Agenda
Personnel Subcommittee - Agenda - Jan 8, 2026
Jan 8, 2026
A public record published by the Town of Simsbury (simsbury-ct.gov). mySimsbury indexes it and makes it readable; it is not the official copy. View the original file.
Page 1 of 3 Personnel Subcommittee of the Board of Selectmen Regular Meeting December 11, 2025 - 9:00 A.M. Main Meeting Room, Town Hall 933 Hopmeadow Street, Simsbury, CT 06070 MINUTES The meeting was called to order at 9:03 AM 1) Approve Minutes of August 21, 2025 Regular Meeting & November 20, 2025 Special Meeting Ms. Mackstutis made a motion to approve the August 21st meeting minutes as amended. Mr. Antonio seconded the motion. All were in favor and the motion passed. Ms. Mackstutis made a motion to approve the November 20th meeting minutes as amended. Mr. Antonio seconded the motion. All were in favor and the motion passed. Ms. Mackstutis made a motion to add a fifth agenda item to this meeting regarding an Update on the Appointment of Unaffiliated Members to Boards and Commission. Mr. Beal seconded the motion, all were in favor and the motion passed. 2) Information Technology Director Job Description Updates Mr. Fitzgerald provided the subcommittee with a review of the job description updates. The incumbent IT Director will be retiring at the end of January. Mr. Fitzgerald noted that the Scope of Work section would need to be updated, as it should read “under the direction of the Town Manager…” and not “under the direction of the Deputy Town Manager…”. Mr. Beale asked Mr. Fitzgerald to clarify why the job description says “delegated to the Deputy Town Manager” under supervision received. Mr. Gomes explained that this section memorializes and clarifies the scope of the position and its direct reports. Mr. Fitzgerald also explained that the clarification is helpful in the event that an organizational structure change takes place. Mr. Beal raised the concern that the change should be consistent across all job descriptions. Mr. Fitzgerald confirmed that this section is consistent throughout all job descriptions in the new format. Mr. Fitzgerald also pointed out that the experience requirement was changed from 5 years to 10 years of required experience. Mr. Beale made a note that the bullet point “manages, plans, and implements the Town’s cyber security efforts. Coordinates related employee training” is mentioned twice. Mr. Fitzgerald struck the second mention from the job description. Personnel Subcommittee Regular Meeting Minutes December 11, 2025 Page 2 of 3 Mr. Beal and the committee entered into a discussion on the NecessarySpecial Requirements section. Mr. Beal emphasized that the requirement “accreditation as a National Certified Government Chief Information Officer (CGCIO), ability to acquire CGCIO Accreditation” is rather specific and there should be option of an ‘industry equivalent’ instead. Mr. Fitzgerald made a point to add that language to the job description. Mr. Beal also added that a CISSP Certification should also be a requirement or some level of networking/security certification. Mr. Fitzgerald also added that certification into the section. Mr. Gomes mentioned that the heading should be “Necessary/Special Requirements” for additional clarification. Ms. Mackstutis asked what the recruiting market looks like for this role. Mr. Gomes explained that although we are not aware of the current recruiting market for this role, the new recruiting database has a wider reach and should bring in a healthy amount of talent. Mr. Fitzgerald also mentioned that the incumbent will work through his network to widen our scope. Mr. Beal asked about the reimbursement process for staff members who have these required certifications. Mr. Fitzgerald explained that certifications that are required by the job description are budgeted for. Mr. Beal asked Mr. Fitzgerald to speak with the incumbent and ask about industry equivalents to the CGCIO certification and CISSP. Ms. Mackstutis and Mr. Antonio asked if the Necessary/Special Requirements was need in the job description. Mr. Gomes explained that this section must stay in the job description so that it is consistent with all the other job descriptions and to ensure we are attracting the right talent for the role. Ms. Mackstutis wanted clarification on the transition plan for this role. Mr. Fitzgerald explained that the incumbent and the town have a plan for ensuring that there is no gap in services once the incumbent retires. Ms. Mackstutis asked for clarification on the shared services function of the IT Director/Department with the Board of Education. Mr. Fitzgerald explained that the Town’s IT department/director provide services solely to the BOE-Central Offices which sit in Town Hall. Mr. Beal made motion to move the updated job description to the full Board of Selectmen. Ms. Mackstutis seconded the motion, all were in favor, and the motion passed. Ms. Mackstutis asked about the salary for this position and if the town will be using the current range. Mr. Fitzgerald explained that as this position will now be an Unaffiliated role the Town plans to use the current range and also review the GovHR salary recommendations to say in line with the current market salary range. He also said that he would present the proposed salary range to the full Board of Selectmen. 3) Finalize 2026 Meeting Calendar After review of the proposed calendar, Ms. Mackstutis questioned the possibility of cancelling the August meeting. After minor discussion, the decision was made to keep the meeting calendar as is. Personnel Subcommittee Regular Meeting Minutes December 11, 2025 Page 3 of 3 Mr. Gomes mentioned that there are 104 job descriptions that need updating. The plan is to have departments to review the proposed changes and then bring those to this subcommittee. The job descriptions will be organized by department and delivered to this subcommittee in monthly blocks. Ms. Mackstutis made a motion to approve the 2026 meeting calendar as proposed. Mr. Beal seconded the motion, all were in favor, and the motion passed. 4) Update on Vacant Positions Ms. Lusso provided an update on current vacant positions in the town. Ms. Mackstutis asked for clarification on the two open PT Library Services Assistant roles. Ms. Lusso explained the one is a backfill for an employee who was internally promoted. The second role is open due to the Reference Librarian role being vacated and replaced by a PT Library Services Assistant. Mr. Gomes explained that the Reference Librarian role is non-existent in the current organizational structure of the library and this replacement is necessary to keep in line with what the current structure is. Mr. Antonio asked for the fiscal impact of this update and Mr. Gomes explained that the PT Library Services Assistant role is a lower pay rate than the Reference Librarian. Mr. Antonio questioned the vacancies in the Police Department and asked what the current recruiting practices are for these roles. Mr. Gomes explained that the Police Department runs their own recruitment. Mr. Fitzgerald also explained that the recruitment process for police officers is strict but that the Chief is eager to fill these vacancies. Ms. Mackstutis asked if there is a formal policy on response times for applicants to receive updates regarding their applications. Mr. Gomes explained that although there is not a formal policy in place, current practice is that applicants receive notifications when their applications are received and whether or now they are selected for an interview. Mr. Beal asked staff to inquire with the Police Department on their recruitment practices and timeline. Mr. Gomes agreed that Chief Boulter would be best equipped to provide that at a later date. 5) Update on Process for Appointing Unaffiliated Members to Boards and Commissions Ms. Mackstutis, Mr. Antonio and Mr. Beal discussed the process for appointing unaffiliated members. The process would be that affiliated applications would go to their respective parties, and Unaffiliated applications would also go to the parties for review. All Unaffiliated applications would also come to the Personnel Subcommittee for review. Ms. Mackstutis asked for these applications to provide to the subcommittee at the January meeting. Adjourn Ms. Mackstutis made a motion to adjourn at 9:58 am. Mr. Beal seconded the motion, all were in favor, and the motion passed.